Payroll Administrator

Job Title:

Payroll Administrator Department:

Finance / Payroll

Reports To:

Financial Controller

Location:

Based in Newry

Role Overview We are seeking a highly organised and detail-oriented Payroll Administrator to join our Food-to-Go manufacturing business. The successful candidate will be responsible for the accurate and timely processing of weekly and monthly payrolls across multiple sites and jurisdictions. This is a challenging and rewarding role requiring a self-motivated individual who can manage multiple priorities, meet strict payroll deadlines, and maintain the highest levels of accuracy and confidentiality.

The ideal candidate will demonstrate a proactive approach to problem-solving, a desire to continuously learn and improve processes, and the ability to work effectively within a dynamic manufacturing environment.

Key Responsibilities Payroll Processing Process weekly and monthly payrolls across multiple payrolls, sites, and legal jurisdictions. Ensure payrolls are completed accurately and on time in accordance with published payroll schedules. Calculate and process earnings, overtime, shift premiums, holiday pay, statutory payments, deductions, and salary adjustments. Validate payroll information received from operational and departmental managers. Process new starters, leavers, contract amendments, and employee data changes accurately and efficiently.

Prepare Bank Files for weekly & monthly payrolls Maintain payroll records and employee information in accordance with company policies and legislative requirements. Compliance & Administration Ensure compliance with all relevant payroll legislation and statutory requirements across NI, GB, and RoI. Administer payroll deductions including tax, National Insurance, pensions, court orders, and other authorised deductions. Complete Weekly Labour KPIS Complete Payroll Balance Sheet Reconciliations Assist with year-end payroll activities and statutory reporting requirements.

Support payroll audits and provide documentation as required. Maintain strict confidentiality of payroll and employee information at all times. Query Resolution & Stakeholder Support Act as a key point of contact for employee payroll queries, ensuring timely and professional resolution. Build strong working relationships with site management, HR, Finance, and external agencies. Liaise with government bodies, pension providers, and third-party vendors where required.

Ad-Hoc duties within the finance team Continuous Improvement Identify opportunities to improve payroll processes, controls, and reporting. Support payroll-related projects, system enhancements, and process standardisation initiatives. Maintain up-to-date knowledge of payroll legislation and industry best practices. Contribute to a culture of continuous improvement, accuracy, and customer service excellence. Person Specification Essential Skills & Experience Previous payroll administration experience in a high-volume, fast-paced environment.

Strong numerical skills with exceptional attention to detail and accuracy. Experience managing multiple priorities and meeting strict deadlines. Excellent organisational and time-management skills. Strong communication and interpersonal skills. Ability to work independently and use initiative while also collaborating effectively within a team. Proficient in Microsoft Excel and other Microsoft Office applications. High level of integrity with the ability to handle confidential information appropriately.

Desirable Skills & Experience Experience processing payroll across multiple jurisdictions, particularly NI, GB, and RoI. Previous experience within a manufacturing, food production, or FMCG environment. Experience using Sage Payroll & Collsoft or similar payroll systems. Understanding of payroll legislation, pensions, and statutory payments across UK and Irish payrolls. Personal Attributes The successful candidate will be: A self-starter with a proactive and positive attitude.

Highly detail-focused and committed to delivering accurate work. Motivated to learn, develop, and continually improve processes. Resilient and capable of working effectively under pressure. Customer-focused with a commitment to providing excellent service. Adaptable and comfortable working in a fast-moving operational environment. Committed to completing tasks to a high standard within demanding timescales.

What We Offer Opportunity to work within a growing and dynamic Food-to-Go manufacturing business. Exposure to complex multi-site and multi-jurisdiction payroll operations. Ongoing training and development opportunities. A supportive and collaborative working environment. Competitive salary and benefits package. If you are a motivated payroll professional who thrives in a fast-paced environment and takes pride in delivering accurate, timely payroll services, we would love to hear from you.