Senior Clerical Officer - Youth Service Mourne & Down Area

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage.

• You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
• You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
• The stage in the process when the criteria will be measured is outlined in the table below.
• Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
• Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
• In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

• Hold five GCSE’s (Grades A* –
  
  C) or equivalent or higher and have one year’s demonstrable experience of working in an administrative role in an office environment to include the practical use of computers;
• OR have three years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers.
• Demonstrable experience in the use of the following in an office environment:
  Microsoft Excel (to input data);
  Microsoft Outlook (e-mails/diary functionality).

• Knowledge of the requirements of a Senior Clerical Officer.
• Knowledge of the importance of confidentiality.
• Knowledge of computer based filing systems.
• In line with EA’s Game Changing People Model we will look for evidence of:
  Organisational skills and being able to multi-task;
  Written and communication skills to include effective telephone techniques;
  Ability to work under pressure and to strict deadlines;
  Ability to use own initiative to solve problems and respond to others.
• Evidence of how your experience and approach to work reflect EA’s ethos and values.

• Experience of using a computerised requisitioning system.

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed at NI Direct or the Department of Justice.

The Education Authority is an Equal Opportunities Employer.

RESPONSIBLE TO
:
Executive Officer

Job Purpose
:
To provide administrative, clerical and secretarial support to the Senior Youth Officer and Youth Worker Team for Newry, Mourne & Down Area.

• Provide administrative, clerical and secretarial support for the Senior Youth Officer and Youth Workers (1.1).
• Develop, maintain and operate manual and computerised information…