Executive Assistant

Executive Assistant to the CEO 30 hours per week | 10am4pm, Monday Friday | £Competitive |

Location:

Newry An opportunity to become a trusted part of the team at the heart of a growing construction business. We are looking for an experienced, highly organised and commercially aware Executive Assistant to provide trusted and proactive support to our Chief Executive Officer and wider Management Team. The role will suit someone who enjoys variety, takes ownership and is naturally one step ahead.

Someone who doesn't wait to be asked, is comfortable dealing with senior people and sensitive information, and takes pride in making sure things are organised, followed through and done properly. What you'll be doing You'll provide day-to-day executive support to the CEO, including:
Managing a busy and changing diary and coordinating meetings. Preparing agendas, presentations and correspondence. Managing emails and correspondence, ensuring actions and responses are followed through. Attending meetings, taking minutes and tracking agreed actions. Organising business and personal travel, including flights, accommodation and itineraries. Supporting the CEO with projects, presentations and key business meetings. Working closely with the Management Team and external stakeholders.

You'll also have a wider business support remit, including:
Providing administrative support to the Financial Controller. Helping organise invoice, job cost and project expenditure information. Assisting with information used to review job costs and project margins. Supporting the organisation and control of financial and commercial documentation. Taking ownership of document control and filing across the office. Helping to bring structure and consistency to the shared network and electronic filing systems.

Supporting company property, insurance, lease and maintenance administration. Acting as a point of contact for property-related matters and coordinating property visits where required. Taking ownership of ad hoc business projects and administrative tasks where your support can make a difference. About you We're looking for someone who is proactive, organised and commercially minded, with the confidence to work across different areas of the business.

You'll ideally have experience in an Executive Assistant, Personal Assistant, Senior Administrator, Business Support or similar role. You'll be someone who:
Is exceptionally organised and can manage competing priorities. Has excellent attention to detail. Communicates clearly and confidently with people at all levels. Is comfortable handling confidential and commercially sensitive information. Has strong Microsoft Office, email, diary and document-management skills.

Skills:

Personal Assistant