Finance Assistant

The Role

To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.

The post-holder will play an active role in contributing to the accounts payable and accounts receivable functions in the finance department. The post-holder will work under the direction of the Finance Operations Team Leader and play an active role in ensuring the successful delivery of these functions for the university.

The post-holder will ensure the effective exchange of information to students, in the finance department and across the University; and will build relationships both internally and externally to ensure that professional services are always provided.

To make an informal enquiry, please contact Brenda Jones () or Justine Thomas ().

Appointments are normally made within 4 - 8 weeks of the closing date

Further Particulars

This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.

Main Duties & Responsibilities

• Support the Accounts Payable and Accounts Receivable functions of the university as directed by the Finance Operations Team Leader.
• To ensure that all invoices or expenses requests are correctly calculated, approved and coded.
• To ensure that all payments/income transactions are completed and processed on a timely basis.
• Utilise the ABW system to undertake financial process transactions, for example:
• Matching and checking Purchase orders and Sales invoices.
• Matching, checking and processing all income.
• Entering purchase invoices onto the purchase ledger.
• Processing staff and student expenses.
• Completion of journals.
• Check and reconcile data and records on student, supplier and customer accounts.
• Liaise and respond to queries from staff, students, customers, suppliers and debtors.
• Liaising with Student Loans Company on student finance matters.
• Reconcile student data to the Student Loans Company database.
• Raise charges, prepare data for inputting and input data directly into ABW.
• Maintain records relating to debtors, suppliers and other bodies to ensure they remain up to date.
• Maintaining a strong relationship with debtors, suppliers and internal stakeholders.
• Send out relevant documentation to staff, students, customers, suppliers and debtors.
• Investigate and resolve purchase and sales ledger queries as required.
• General administration, such as telephone calls, emails, filing and departmental mail.
• Deal with a high volume of incoming enquiries (via telephone and email).
• Be prepared to undertake potentially sensitive conversations with students, signposting to the Finance Operations Team Leader or Team Support as necessary.
• Regularly attend team meetings and participate in ongoing structured team training.
• Attend and contribute to student-facing university events, such as debt clinics, graduation or welcome weekends, as directed by the Finance Operations Team Leader
• The continuous development and maintenance of appropriate knowledge, skills and expertise to fulfil the requirements of the role, to include the Finance Department’s accountancy system, Agresso.
• Contribute to the implementation of the university’s student and commercial debt collection processes as directed by the Finance Operations Team Leader
• Assist with the management of the university’s aged debts and the preparation of information for the university’s appointed collection agents where required.
• Assist in the reviewing of team tasks with the Finance Operations Team Leader and Team Support, assessing the ability to enhance, develop and curtail processes, or make them more efficient.
• Assist in the implementation of new processes from time to time and as may be required by the Finance Operations Team Leader and the Head of Financial Operations and Compliance.
• To become familiar with Aberystwyth University policies and comply with statutory obligations, such as GDPR.

Additional Responsibilities

• Undertake other duties as assigned by your line manager, commensurate with the role's grade.
• To be a flexible…