Administrative Assistant

Central Kansas Community Foundation (CKCF) is committed to building stronger communities through charitable giving. As a host foundation to 18 affiliate foundations across Central Kansas, CKCF supports rural philanthropy and community development. Founded in 1994 and strengthened through a 2009 merger with the Greater Newton Community Foundation, CKCF continues to serve as a regional leader in charitable giving and nonprofit support.

The Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of CKCF’s corporate office. The position primarily supports the CEO and designated staff by managing administrative functions, coordinating internal communications, overseeing operational and office systems, special projects, and contributing to HR processes. The role also serves as a key point of contact for vendors, contractors, and community partners, helping maintain a professional and mission‑aligned organizational presence.

• Strong organizational and time management skills
• Excellent interpersonal and customer service abilities
• Proactive problem‑solver, critical thinker, and solution oriented
• Professional communication (written and verbal)
• Attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Exemplary computer skills, Office 365 mastery, and ability to adapt to customized database systems
• Collaborative team player with a service‑oriented mindset

• Oversee day‑to‑day office operations, including supplies, scheduling, filing, and vendor coordination
• Maintain organizational calendars, including committee and staff scheduling support
• Serve as the primary point of contact for general inquiries and office communications
• Ensure a welcoming and professional office environment for staff and visitors
• Support internal meeting logistics, including agendas, minutes, and follow‑up tasks

• Assist the CEO with HR‑related tasks such as onboarding, personnel documentation, and compliance tracking and ancillary benefit management
• Maintain confidential employee records and support benefit administration
• Coordinate staff training schedules and performance review timelines

• Serve as point of contact for technology vendor support, run interference on staff needs, and assist CEO with vendor relationship management
• Support staff and management of donor and organizational databases, ensuring data integrity and timely updates
• Generate reports and assist with data analysis for internal and external use
• Support staff in using multiple software programs and other digital tools effectively

• Lead internal communication efforts and support external messaging in collaboration with staff
• Assist with graphic design tasks or coordinate with external designers to ensure brand consistency
• Review and edit newsletters, social media posts, and promotional materials; skills in design preferred
• Maintain CKCF’s visual and written communication standards across platforms

• Provide administrative support for grant‑funded initiatives, including PFF Capacity Building Program
• Assist with documentation, reporting, and coordination of project timelines
• Support CEO and staff with special projects and events as needed

• Bachelor’s degree preferred; specialized training in office administration or nonprofit experience is a plus
• Minimum of 4 years of relevant professional experience in office or applicable administrative management
• Experience supporting executive leadership and managing HR or operational functions strongly desired

• Proficiency in Microsoft Office Suite and donor management software
• Strong written and verbal communication skills
• Experience with graphic design tools or coordination with design professionals
• Familiarity with nonprofit operations and community engagement
• Ability to work independently and collaboratively in a fast‑paced environment
• Technology support experience a plus

• Ability to sit, stand, walk, and lift up to 20 pounds
• Close vision…