Office Associate - Road & Bridge

Road and Bridge Department and Noxious Weed, Newton, KS, US

Today Requisition

Salary Range: $18.89 To $21.37 Hourly

Title:

Office Associate

Pay Grade:

55

Department:

Road & Bridge

FLSA Status:

Non-Exempt

Reports To:

Director

Revision Date:

6/10/24

This position is responsible for providing administrative support of the Department and providing exemplary customer service to members of the public.

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers on a daily basis. This includes addressing and resolving customer questions as able, and referring complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail.
• Composes routine correspondence; proofreads and edits documents.
• Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains department-specific electronic and paper filing and record systems and documents to provide easy access to records and information; provides retention of records as required.
• Processes and verifies general financial and purchasing functions and entries which may include purchase requisitions, service orders, invoices, check requests, and purchasing-card reconciliations. May maintain and reconcile cash and deposits, and collect monies and fees from customers.
• Assists in entering time and attendance records, and other computer and database maintenance activities.
• Processes personnel and payroll documents, timesheets and attendance records.
• Schedules meetings and activities; records meeting minutes and posts meeting information as required.
• Coordinates and maintains department calendars, reservations, travel and events; schedules rooms, obtains resources, and prepares worksites for activities.
• Completes errands to support activities such as mail delivery to the post office, retail purchases of materials needed, set-up and tear-down of luncheons and other on and off campus meetings and events.
• Provides assistance and support to other team members as needed.
• Orders and maintains inventory of department supplies.
• Read outside fuel meters, post and calculate daily fuel totals, and supervise fuel deliveries.
• Other duties as assigned.

• Associate's degree or equivalent from an accredited college and one (1) year of related administrative office experience.
• Must obtain an underground storage tank operator A/B Certificate within timeframe designated by the County.

Works under general supervision of the department Director. This position has no supervisory responsibilities.

• Knowledge of administrative policies and procedures of the County.
• Knowledge of current office practices and procedures consistent for this position.
• Knowledge of computer software consistent for this position.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Skill in accounting and accounts payable/receivable practices, procedures and methods.
• Skill in researching and understanding complex written materials.
• Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• Ability to establish and maintain accurate…