Accounts Payable & Accounts Receivable Specialist

Schechter Boston is seeking a motivated and detail-oriented Accounts Payable & Accounts Receivable Specialist to join the Business Office team. This is a full-time, 12-month position
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Under the general direction of the Controller, the Accounts Payable & Accounts Receivable Specialist is responsible for managing the school’s day-to-day accounts payable activities, supporting accounts receivable functions, and providing administrative support to the Business Office. The position ensures that invoices, payments, deposits, billing, and related financial records are processed accurately and in a timely manner.

This position also plays an important role in helping faculty and staff understand and follow the school’s financial policies and procedures, including purchasing, approvals, account coding, credit card use, and submission deadlines.

Collect and review invoices, purchase orders, check request forms, and related documentation for accuracy, completeness, and authorization.

Communicate with faculty and staff to resolve missing or incomplete documentation, including approvals, budget account codes, receipts, and packing slips.

Prepare and enter invoices into the accounts payable system.

Maintain accurate and up-to-date vendor records, including W-9 forms and 1099 information.

Process weekly check runs and other vendor payments.

Review accounts payable aging and other reports and reconcile accounts payable activity to the General Ledger.

Respond to vendor and employee inquiries regarding accounts payable and research and resolve discrepancies.

Prepare and distribute annual 1099 forms and complete required IRS filings.

Maintain organized and accurate accounts payable records.

Support accounts receivable activities, with a primary focus on after school program billing and related receivables.

Enter and maintain after school invoices, drop-in charges, adjustments, refunds, and other applicable billing activity in Popsicle.

Process and record customer and student-related payments and receipts.

Process bank deposits and ensure deposits are accurately recorded in the accounting system.

Monitor outstanding after school receivables and follow up on past-due balances as needed.

Assist with monthly accounts receivable reconciliations and reporting.

Provide limited support related to student billing in Blackbaud Tuition Management as needed.

Serve as a resource to faculty and staff regarding the school’s financial policies and procedures.

Help ensure adherence to established policies and procedures related to purchasing, approvals, account coding, credit card use, receipts, and submission deadlines.

Educate and re-educate faculty and staff on Business Office procedures and expectations as needed.

Help identify recurring issues or gaps in understanding and work with the Controller to improve communication, training, and processes.

Maintain a professional and service-oriented approach when helping employees navigate financial procedures.

Serve as the primary point person for the Business Office’s incoming and outgoing mail.

Ensure that Business Office mail is reviewed and sorted daily and distributed promptly to the appropriate staff member.

Process outgoing Business Office mail and coordinate postage and mailing needs.

Maintain an organized system for handling incoming and outgoing correspondence and deliveries.

Assist with general administrative functions of the Business Office as needed.

Assist with month-end close and account reconciliations.

Assist with audit requests and financial reporting.

Maintain accurate financial records and…