Events Coordinator

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Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

The Events Coordinator is a highly organized and detail-oriented professional responsible for the seamless planning and execution of a diverse portfolio of internal company events (approximately 40% of the role). This includes critical gatherings such as quarterly leader meetings, all-associate town halls, key client meetings, executive retreats, and various associate engagement initiatives. In addition, the Events Coordinator will provide essential support to the Events Manager and Events Director in delivering large-scale, externally hosted events like sales conferences, industry trade shows, and incentive programs.

This role requires proven proficiency in Cvent and a proactive approach to ensuring exceptional event experiences.

• Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and preparation of event materials to ensure seamless execution.
• Manage virtual event platforms for key meetings (Zoom, Teams) and partner with external production and internal technology resources to ensure a flawless technical experience.
• Support the development of event communications, including drafting messaging, creating PowerPoint presentations, and contributing to invitation content to ensure consistency with event strategy.
• Assist with tracking and reconciling event-related expenses, support budget documentation, and ensure timely processing of vendor invoices in coordination with the Events Manager and Events Director.
• Assist the Events Manager and Events Director in the planning and execution of large-scale external events by putting together documents, researching venues, reconciling corporate credit card charges, setting up meetings, and other administrative tasks as required.
• Collaborate with Brand & Creative and Marketing teams to ensure communications meet brand standards.
• Contribute to post-event wrap-up activities, including gathering feedback, organizing debriefs, and compiling lessons learned.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• Assist with other tasks and projects as assigned.

• N/A

• Bachelor’s Degree in hospitality, event management, or a related field.
• A minimum of 3 years supporting or managing events in a fast-paced corporate environment, with a focus on internal meetings and virtual platforms.
• Financial services industry experience preferred.
• Cvent experience required, including building and managing event registration websites, backend configurations, attendee tracking, reporting, and developing custom branded destination pages across multiple lines of business.
• Experience coordinating logistics for various event types, including executive meetings, associate engagement initiatives, and client-facing events.
• Experience managing external vendors, including sourcing, coordination, and ensuring timely delivery of event-related services and materials.
• Strong understanding of virtual event platforms such as Zoom and Microsoft Teams, including setup and live support.
• Excellent organizational, planning, and project management skills with a strong attention to detail.
• Ability to collaborate cross-functionally and communicate effectively with internal stakeholders and external vendors.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Approximately 30% travel.
• Cvent certification preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Demonstrated commitment to upholding confidentiality and data security standards.
• Ability to foster professional relationships that result in consistent and courteous communication with clients and colleagues.
• Independent and proactive thinker adept at setting goals, prioritizing, and making decisions.
• Exceptional written and verbal communication skills.

• Mid-Senior level

• Full-time

• Management and Manufacturing

We are proud to be an Equal Opportunity Employer.

The national average salary range for this role is $75‑85k in base pay, exclusive of any bonuses and benefits. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc.