Assistant II, Administrative

Job Description

Onsite Position 9:00 am-5:00 pm

Potential for Temp to Hire for the right candidate. In-person interview—manager wants local candidates (no long commutes).

Duties are standard, however we are looking for a more intermediate candidate to be a self‑starter and take on additional tasks with limited supervision.

Intermediate level position under general supervision, provides a wide variety of administrative and staff support services to an organizational unit.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

• Formats, types, and edits a variety of routine material, including correspondence, memos, reports, and confidential material.
• Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems and refers other matters to appropriate staff members.
• Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.
• Maintains and updates department files, records, and publications; maintains confidential files and materials.
• Schedules meetings and appointments; notifies attendees and makes necessary arrangements.
• Arranges domestic and international travel.
• Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administers programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

This job has no supervisory duties.

Education
:
High School Diploma or GED (accredited).

Experience
: 3 years of relevant work experience.

Skills or Abilities

Required:

Proficient with Microsoft Office, Excel and knowledge of general office equipment.

Normal setting for this job is: office setting.