Bookkeeper, Purchasing Support Staff ; Anticipated

Overview

Bookkeeper, Purchasing, Permanent Support Staff 2025/2026 (Anticipated) — Pay $31.35 / hour.

Location:

Newtown/Pennsylvania.

Employment type:

Full-Time.

Req#: 5295864

Position: Bookkeeper, Purchasing, Permanent Support Staff 2025/2026 (Anticipated)

Location: Chancellor Center/Business Office

Available:

Hours/

Schedule:

7.5 hrs per day, 5 days per week, 261 days per year (Benefit Eligible)

Summary: Oversees and coordinates all aspects of the District’s purchasing functions.

Essential Duties and Responsibilities:

• Responsible for administering all aspects of District bids
• Create, communicate and implement bid timelines
• Maintain worksheets, databases and processes necessary for staff to add, delete and update bid commodities, quantities and specifications
• Communicate with District Curriculum Coordinators and other administrators to gather product specifications for annual and ad hoc bids
• Preparation and posting of bid documents, including boilerplate terms and conditions, detailed specifications and pricing submission forms
• Solicit participation from vendors
• Advertise, receive, open and tabulate all bids
• Develop initial award recommendations for all bids to be reviewed with Director
• Post pertinent information to the District website and prepare reports for the Finance Committee
• Ensure compliance with School Board policies and Pennsylvania School Code for all purchases, including compliance with quote and bid limits
• Responsible for all aspects of the District’s requisition and purchase order processing
• Review requisitions on a daily basis, proactively address any noted issues, assist the Director with questions and follow up with staff as needed
• Obtain price quotes for items less than bid threshold, tabulate results and prepare District purchase orders
• Research vendor options for prices and value of products and make vendor recommendations to District staff on best pricing, product quality and specifications
• Provide formal and informal guidance to District staff in using the District’s financial system as it applies to Purchasing, including troubleshooting system issues and modifying or canceling requisitions
• Guide District staff on purchasing procedures, procurement guidelines and Business Office policies
• Manage the distribution of purchase orders to vendors including online vendor systems
• Post pertinent purchasing information on the District Intranet
• Proactively seek opportunities to provide efficiencies in the District’s purchasing practices
• Maintain the District’s cooperative purchasing memberships and research opportunities for broader appropriate use
• Maintain all bid and purchasing records for the District
• Maintain District inventory for the Central Warehouse, including periodic counts and reconciliations
• Understand the District’s Chart of Accounts and review and recommend changes to account codes on requisitions that best comply with the Pennsylvania Department of Education guidance
• Other projects and tasks as assigned by the Assistant Director or Director

Qualifications

General requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or experience

• High school diploma or equivalent required
• Work experience that demonstrates the aptitude and ability to perform the essential functions of this position required
• Prior experience with Pennsylvania school district purchasing required

Mathematical and technological skills:

• Must be able to calculate quantities and currencies such as discounts, interest, proportions, percentages and averages
• Must be able to apply concepts of mathematics in practical office applications
• Must be able to use a calculator and computer programs to assist in data processing and preparation of reports
• Must be very proficient in Microsoft Office suite, particularly Microsoft Excel, and demonstrate mastery of more complex formulas within Excel
• Must have strong understanding of the District’s financial system…