Estates Admin Support Job Newtownabbey area,Northern Ireland UK,Administrative/Clerical

Estates Admin Support - 6 month contract

JOB TITLE: Estates Admin Support

REPORTING TO: Head Of Estates

JOB PURPOSE: To provide administrative and information-management support to the Estates Department, ensuring property, asset, compliance and maintenance information is accurate, accessible and appropriately maintained across the organisation’s 28 homes.

MAIN RESPONSIBILITIES

About the role

To provide administrative and information-management support to the Head of Estates.
To create and maintain accurate property and asset registers, including key asset, installation, servicing, warranty and replacement information.
To create maintain consistent electronic property records, folder structures, document control and archive arrangements across all 28 homes.
To review RAMS and create project plans and create PTW (Permits to Works) Risk Assessments and Contractor Information packs for Planned works.
To develop Project Management Plans and ensure actions are managed effectively.
To review existing plans and create a suite of property plans and associated information, using Microsoft Visio, ensuring plans are kept up to date with any changes .
To review and maintain available asbestos, compliance, PPM and certification records, identifying missing or outdated information and escalating actions where required.
To review Fire Risk Assessment (FRA) action plans and maintain accurate records of compliance inspections and certification.
To provide administrative support in managing Local Estate Action Plans (LEAPS).
To collate historic property, maintenance, repair, refurbishment, survey, contractor, warranty and compliance information and ensure relevant information is transferred to current property records.
To manage all contractor compliance records including contracts SLAs, Insurances
Keep up to date records of all warranty’s for all equipment and assets at each home.
To support the preparation of asset repair, replacement and lifecycle information to assist with planned maintenance, capital planning and future expenditure.
To identify missing, duplicated, outdated or inconsistent information and maintain an appropriate audit trail of outstanding actions.
To produce progress reports and information for the Estates Manager and support quality assurance and handover of the property information system.
To liaise with Estates staff, contractors and other relevant colleagues, escalating matters requiring technical or specialist input.

About the company

Philosophy of Care - At Beaumont, we aim to provide a safe, clean, relaxed and homely environment in which care, wellbeing and comfort are of prime importance.

Required Criteria

Full driving licence and ideally your own transport are essential to the role
knowledge within maintenance support
Car and driving licence
admin skills and computer admin experience

Desired Criteria

Experience/knowledge of maintenance useful