Finance Coordinator - Trading Wholesale

Job Posting Closing Date: midnight on Sunday 2nd August 2026

At Henderson Group, we are proud to be Northern Ireland’s leading food service provider. Our group encompasses Henderson Wholesale, Henderson Retail, Henderson Food service and Henderson Group Property. We employ over 6,000 staff and have been placed 5th in Ulster Business Top 100 Companies 2024.

We’re a family‑owned team that cares about our people and the community in which we live. Our leaders care about employees, and our employees succeed together and celebrate the success of others. We are interested in your aspirations, interests and skills and we strive to support and inspire you to do well.

Henderson Wholesale is a leading wholesaler in Northern Ireland and supplies goods to over 500 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment.

We achieved Gold accreditation against the Investors in People standard framework in 2023 in recognition of people management excellence and our commitment to investment in people.

The Finance Coordinator is responsible for the accurate execution, tracking and governance of key financial processes across Trading and Finance.

The role ensures timely invoicing, supplier recovery, sales processing, and agreement maintenance, while acting as a process owner for invoicing‑related systems and continuous improvement.

The role plays a key part in strengthening financial control, visibility, and process efficiency through collaboration with Finance, IT, Suppliers, and Retailers.

• Manage MRG-related financial processes, ensuring accuracy, compliance and timely completion.
• Own quarter‑end and year‑end invoicing, including report production, reconciliation, tracking and issue resolution.
• Deliver ad hoc invoicing activity, ensuring all invoices are fully traceable via approved systems/apps.
• Produce monthly invoicing reports, highlighting progress, variances, exceptions and risks.
• Manage Supplier Retros, including setup, tracking, reconciliation and reporting.
• Lead supplier communications via the supplier portal, resolving discrepancies and ensuring timely recovery.
• Maintain auditable records to support Finance and internal controls.
• Ensure scanned sales are completed on time for all retailers.
• Act as a key contact for retailer queries relating to scanned sales.
• Coordinate and issue sales communications to retailers where required, ensuring clarity and accuracy.
• Levies, Credits & Financial Set‑Up.
• Coordinate Own Brand Levy setup and tracking in partnership with the Finance department.
• Manage Central Office Credits, including setup, monitoring, reconciliation and reporting with Finance.

• Maintain and administer commercial agreements within the ORDERS system, ensuring accuracy and version control.
• Ensure agreements align with invoicing and recovery processes.

Act as Product Owner for invoicing and related applications, including:

• Identifying improvements and new process opportunities.
• Supporting IT with system enhancements, defect resolution and error detection.
• Improving controls, efficiency and reporting capability.

• Minimum of 1 year’s experience working in a fast‑paced, deadline‑driven office environment.
• Proven ability to manage and deliver high‑quality work while balancing competing priorities and deadlines.
• Experience supporting operational or commercial processes, with a strong focus on accuracy and attention to detail.
• Proficient in Microsoft Office applications, including Excel, Outlook, and PowerPoint.
• Full UK or EU driving licence with access to your own vehicle.

• Strong team working skills, with a collaborative approach and a commitment to supporting team success.
• Ability to take the lead when required, providing clear…