Filings Deputy

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county - a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.

Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION:
Filings Deputy DEPARTMENT:
Clerk

WORK SCHEDULE:

8:00 a.m.

- 4:30 p.m., M-FSTATUS:
Full-timeFLSA STATUS:
Non-exempt

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless those accommodations would present an undue hardship.

Incumbent serves as Filings Deputy for the Hamilton County Clerk’s department, responsible for processing civil, criminal, juvenile, small claims, probate, and child support cases, and assisting the public.

DUTIES:

Processes new court cases, determining case types, accepting statutory fees, and entering in computer according to legal guidelines.

Processes marriage licenses, including verifying required documentation, completing forms, and collecting proper fees. Maintains marriage record index as prescribed by statute.

Processes court ordered warrants and body attachments and forwards to Sheriff for service. Processes surety bond forfeitures and receives payment from bail agents.

Processes probation, child support, and judgment payments received in drop box, mail, and in office, including printing/providing receipts, and printing/providing payment history report from ISETS as requested. Balances cash drawer and reconciles daily financial reports.

Answers telephone and greets office visitors, providing information and assistance as requested, taking messages, or transferring/directing to appropriate individual or department.

Periodically provides clerical assistance in Election Department for elections as assigned.

Performs duties of other department staff as needed or as assigned to maintain department work flow and deadlines.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED. Ability to successfully complete computer software training within time specified by department.

Working knowledge of standard office policies and practices, legal terminology, and relevant state guidelines, and ability to apply such knowledge to a variety of interrelated tasks.

Working knowledge of standard English grammar, spelling, and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to accurately collect daily receipts, type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, copier, telephone, fax machine, postage meter, paper shredder, label and receipt printers.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to understand, memorize,…