Purchasing Coordinator

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The Purchasing Coordinator is an integral role responsible for supporting on-time order delivery, clear customer communication and order initiation/closeout. Projects and orders can include direct delivery sourcing, material procurement and distribution, and production purchasing support. Responsibilities extend throughout the entire order lifecycle from order quoting, order placement, planning, picking, shipping and customer communication as required. A typical project duration will range from 2-24 weeks dependent upon production and vendor lead times.

The Purchasing Coordinators’ work will begin during the sales quotation phase as they will review the proposed scope and requested lead time for feasibility and risk assessment. The Purchasing Coordinator remains involved in the order process until all inbound/outbound shipments have been received and acknowledged by the customer contact. The Purchasing Coordinator is responsible for communicating confirmed order delivery dates and any changes to expected delivery schedule to the customer.

The Purchasing Coordinator should expect to engage with project engineer(s), controls engineer(s) in addition to the project management staff (project manager, project coordinator, and site manager(s)). Project success is measured by on time delivery metrics for inbound and outbound orders as well as quality and customer satisfaction.

• Develop industry knowledge and job skills through training
• Work effectively with direction and guidance
• Show ability to carry a workload of 5-15 orders concurrently

• Review master planning outputs created to fulfill internal/external orders
• Solidify final vendor quotes and negotiate best pricing, including freight carriers
• Facilitate purchase agreement or statement of work creation when needed
• Confirm delivery dates throughout procurement process (at beginning, middle and 1-2 weeks out from delivery)

• Review change requests with Project Coordinators to determine schedule and cost impacts to orders

• Review purchase order confirmed ship dates and communicate downstream impacts to internal and external parties
• Provide weekly communication regarding status of open outbound orders shipping within the next 30 days
• Provide shipping confirmation as required for inbound and outbound shipments

• Participating in vendor visits as required to establish and maintain vendor relationships
• Periodically visiting job sites as part of vendor management responsibilities

• 5% overnight travel (Travel expenses paid by Bastian Solutions)

• Bachelor’s degree preferred
• Experience and/or education in Supply Chain Management
• Operational Excellence
• Advanced in MS Office software suite (particularly MS Excel)
• Energetic, ambitious, and hard working
• Strong interpersonal and communication skills
• Strong demonstrated sense of customer service
• Anticipate problems and drive risk reduction
• Change agent and desire to enhance standard processes

Bastian Solutions, a Toyota Automated Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation/Holiday Pay
• Tuition Reimbursement
• Volunteer Work
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events

Bastian Solutions does not work with outside recruiting agencies. No solicitation phone calls please.

Location:

Indianapolis, IN

Salary: $15.00-$18.00 per hour