Customer Experience Associate; Multi-Family Leasing

Customer Experience Associate (Multi-Family Leasing)

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$16.18/hr - $20.23/hr

Birge & Held

Investing in Communities to Transform Lives.

348 Unit Multifamily Community
Northlake Village Apartments (Noblesville, IN)

The Customer Experience Associate plays a pivotal role in delivering exceptional customer service to prospective and current residents. This individual is responsible for fostering strong relationships, understanding the unique needs of prospects and residents, addressing day-to-day challenges, and collaborating with cross-functional teams to ensure seamless operations. They act as the first point of on‑site contact for residents and prospects, representing the company’s commitment to quality and satisfaction.

The success of this role will be measured by attainment of predetermined key performance indicators (KPIs) and quarterly goals at the individual and community level.

• Relationship Building with Prospects
  • Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.
  • Engage proactively with prospects to build strong relationships and create a positive first impression of the company.
  • Assist potential residents by providing detailed information about available units, community amenities, and leasing options.
  • Follow up with leads from the off‑site sales and leasing team, as they are integrated into the property portfolio(s), to support lease closings and maintain a seamless prospect journey.
  • Implement and support resident events or activities to enhance the community experience.
• Understanding Prospect and Resident Needs
  • Conduct needs assessments to match prospects with the most suitable units based on their preferences and requirements.
  • Develop a thorough understanding of apartment layouts, features, and community amenities to address inquiries with confidence and accuracy.
• Resident Resolution
  • Serve as the primary point of contact for residents reporting concerns, ensuring timely responses and resolutions.
  • Troubleshoot and resolve minor resident concerns, including maintenance requests, billing questions, and general inquiries.
• Collaboration with Sales and Leasing Teams (as integrated into your property portfolio(s))
  • Collaborate with the Sales & Leasing team to optimize leasing performance and align with property goals through standard communication channels and routine touchpoints.
  • Track and manage all leasing data, including prospects, applications, and resident information, within the company’s software systems.
  • Coordinate with the Sales & Leasing team to manage scheduled apartment showings and move‑in/move‑out processes.
• Data Management
  • Maintain accurate and up-to-date records within the company’s property management software (Onesite).
  • Prepare and present regular reports on resident satisfaction, leasing performance, and operational key performance indicators (KPIs) to leadership.
• Day‑to‑Day Tasks
  • Assist in handling various administrative tasks, including preparing leasing documents, updating resident records, and managing correspondence.
  • Support community events or initiatives aimed at enhancing resident experience.
  • Understand and adhere to standard operating procedures.
  • Collaborate with off‑site teams as they are integrated into the property portfolio(s), ensuring alignment, operational continuity, and overall operational success of the community or communities.

• Demonstrated passion for customer service.
• Strong interpersonal skills with a customer‑focused mindset.
• Strong verbal and written communication skills.
• One (1) year or more years in a customer service, sales, or customer‑facing role.
• Be a self‑starter with a proactive, solutions‑driven mindset to address concerns and effectively implement next steps.
• Proficiency in property management software (e.g., Onesite, Yardi, or similar), Microsoft Office suite, and customer relationship management (CRM) tools.
• Exhibit professionalism and…