EA & Operations Manager

Job Title:

EA & Operations Manager

Location:

Noida 44
Department:  Administration / Management Office

Reports To:

Principal Architect
Company:
Aparna Kaushik Design Group

About the Company:

Aparna Kaushik Design Group, led by architect and Founding Principal Aparna Kaushik, merges European classicism with modernist tropical architecture. Specializing in luxury estates and residences, the firm offers comprehensive design services spanning architecture, interiors, furniture, lighting, and product design. For more information about our firm and the workwe do,kindly visit our website at    or check out our Instagram handle at

Position Overview:

We are looking for a proactive and detail-oriented  commercial Assistant cum Office Administrator  with proven experience in the  construction, architecture, or interior
design industry . This position combines  executive assistance, office administration, contracts management, and CRM operations , requiring a highly organized professional who can manage multiple priorities efficiently.
The ideal candidate will provide comprehensive support to senior management, coordinate across project and finance teams, maintain client and consultant
relationships, handle contracts and documentation, and ensure smooth day-to-day operations of the office.

Key Responsibilities:

Secretarial Assistance
Manage top management’s calendars, meetings, and appointments efficiently.
Coordinate internal and external meetings, prepare agendas, and follow up on action items.
Handle confidential communication, reports, and documentation.
Assist in preparing presentations and business correspondences.

Office Administration
Oversee daily administrative operations and ensure smooth workflow across departments.
Manage vendor relationships, office procurement, and maintenance requirements.
Maintain systematic filing systems for all documentation and correspondence.
Contracts Management s Legal Coordination
Maintain and track all  client, vendor, and consultant contracts .
Coordinate with the  legal team  for contract drafting, vetting, renewals, and compliance.
Ensure timely renewal of agreements and maintain an accurate contract database.
Support management with summaries and reports of key contractual obligations.
CRM s Client Relationship Management
Update and manage the client database using CRM tools.
Coordinate client communications, ensure timely follow-ups, and support the invoicing process.
Follow up on client payments and coordinate with the finance team for reconciliation.
Generate CRM-based reports and client insights for management.
Project s Consultant Coordination
Liaise with the  project management team  to track deliverables, milestones, and billing schedules.
Coordinate with  consultants  (MEP, structural, design, etc.) for documentation and approvals.
Assist in preparing project-related reports, invoices, and summaries.
Data s Reporting
Prepare and maintain reports, trackers, and MIS using  Advanced Excel  (Pivot Tables, VLOOKUP, etc.).
Analyze data for operational, financial, and project reporting.

Required Qualifications s

Skills:

Bachelor’s degree in Business Administration, Management, or a related discipline.
Min 10 years  of experience   as an commercial / Office Administrator in a
construction, architecture, or interior design firm (mandatory) .
Experience in   contracts handling, CRM operations, and client/vendor coordination.
Advanced proficiency in MS Office, particularly Excel and PowerPoint.
Strong communication, coordination, and time management skills.
Ability to maintain confidentiality, accuracy, and professionalism at all times.
Excellent organizational and multitasking abilities with a proactive approach.