Accounting & HR Assistant

Future Opening:
Accounting & HR Assistant

Compensation: $18.00 - $21.00 per hour

Since 1966, Paul Davis has been an industry leader in property damage mitigation, reconstruction and remodeling, serving residential, institutional, and commercial customers across the United States and Canada.

We are looking for a skilled Accounting & HR Assistant to provide financial, administrative and clerical services. Responsibilities include processing accounting receivables, daily financial transactions, and supporting HR activities such as onboarding and documentation.

• Professionally represent the Paul Davis Values, Vision, Mission, and Serving Basics.
• Record and apply customer payments, deposits, and credits accurately and on time.
• Send payment reminders and collection notifications to customers as needed.
• Monitor and report on accounts in collections, maintaining detailed documentation of communication and follow-ups.
• Prepare and mail certified letters for overdue accounts.
• Maintain up-to-date customer account records and follow up on outstanding balances.
• Communicate with clients to resolve billing issues or discrepancies.
• Assist in monthly AR reconciliation and reporting to ensure data accuracy.
• Maintain organized digital and physical filing systems for accounting and HR documentation.
• Assist with employee onboarding and offboarding processes, including documentation and file setup.
• Communicate with employees, customers and third parties to resolve discrepancies or obtain missing information.
• Daily AR Reconciliation.
• Maintain organized records to support audits and internal reviews.
• Support timekeeping, attendance tracking, and benefit enrollment documentation.
• Assist in organizing staff meetings, training, and HR-related activities.
• Collaborate with the Accounting and HR teams to streamline administrative workflows.
• Provide general office and clerical support as needed.
• Other duties as assigned.

• Proven working experience as accounts receivable clerk or accountant
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ERP software)
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail

• 401(k) matching
• Paid time off
• Opportunity for Overtime
• Opportunity for Advancement
• Great Company Culture
• Great matching 401K Plan

Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:
Deliver What You Promise;
Respect The Individual;
Have Pride In What You Do;
Practice Continuous Improvement;
Empathy, Perseverance and Authenticity.

Our Mission:
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