Accounting & HR Assistant

Future Opening:
Accounting & HR Assistant

• 401(k) matching
• Paid time off

Include:

• Processing accounting receivables and incoming payments in compliance with financial policies and procedures
• Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Preparing bills receivable, invoices and bank deposits

We are looking for a skilled Accounting & HR assistant to provide financial, administrative and clerical services.

Accounting duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

• Professionally represent the Paul Davis Values, Vision, Mission, and Serving Basics.
• Record and apply customer payments, deposits, and credits accurately and on time.
• Send payment reminders and collection notifications to customers as needed.
• Monitor and report on accounts in collections, maintaining detailed documentation of communication and follow‑ups.
• Prepare and mail certified letters for overdue accounts.
• Maintain up-to-date customer account records and follow up on outstanding balances.
• Communicate with clients to resolve billing issues or discrepancies.
• Assist in monthly AR reconciliation and reporting to ensure data accuracy.
• Maintain organized digital and physical filing systems for accounting and HR documentation.
• Assist with employee onboarding and offboarding processes, including documentation and file setup.
• Communicate with employees, customers and third parties to resolve discrepancies or obtain missing information.
• Daily AR Reconciliation.
• Maintain organized records to support audits and internal reviews.
• Support timekeeping, attendance tracking, and benefit enrollment documentation.
• Assist in organizing staff meetings, training, and HR‑related activities.
• Collaborate with the Accounting and HR teams to streamline administrative workflows.
• Provide general office and clerical support as needed.
• Other duties as assigned.

• Proven working experience as accounts receivable clerk or accountant
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands‑on experience in operating spreadsheets and accounting software (JDE or other full‑scale ER software)
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail

Compensation: $18.00 - $21.00 per hour

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Empathy, Perseverance and Authenticity

Referral code from a current employee If no code provided, add their name instead.

Because Paul Davis is a franchise organization, benefits vary based on franchisee.

Opportunity for Overtime

Paid Time Off

Opportunity for Advancement

Great Company Culture

401K plan

Great matching 401K Plan