Deputy City Clerk

The City of Norcross is looking for a Full‑time Deputy City Clerk. The purpose of this position is to give clerical support to the City Clerk and the Mayor and Council. A significant portion of time is also given in clerical support to the Office of the City Manager.

• Preparation of pre‑agendas and agendas for all scheduled City Council Meetings, including maintaining electronic files for City Clerk and Council.
• Assist with preparing and submitting agenda items as needed.
• Assist in preparation of annual budgets for City Clerk and Mayor/Council.
• Verify and distribute ads in the Gwinnett Daily Post as required.
• Sort, copy and distribute faxes and mail for City Clerk, City Manager, Mayor, and Council.
• Maintain the event and meeting calendar for Mayor/Council and schedule use of Council Chambers, Community Room and Conference Room.
• Assist with preparation of public hearing notices, meetings, etc., including posting of all notices for compliance with Open Records and Open Meetings Act. Post notices, agendas and minutes to the website.
• Assist to ensure all information is available to the public in compliance with Open Records and Open Meetings Acts.
• Assist City Clerk with general and special elections as needed.
• Assist in updating, changing and distribution of changes to ordinances of City Code.
• Assist in research and verification of contracts, agreements or City records as necessary.
• Assist City Clerk in preparations for city‑related functions that are the responsibility of the City Clerk.
• Assist with City Elections; act as the City’s Absentee Ballot Clerk and Deputy Elections Superintendent; help to ensure that the entire election process is held without incident, legal notices are posted and supplies ordered.
• In the absence of the City Clerk:
  • Attend Department Head and Council Meetings
  • Sign and execute documents as authorized by Mayor and Council
  • Approve purchase orders and various bills for issuance and payment
• Answer the telephone, forward calls to officials and staff; provide information to the public, elected officials, department heads and other City employees.
• Assist City Clerk in establishing a centralized filing system for all City departments.
• Specific License or Certification required
  : must obtain and maintain a valid Notary Public Certification, and Certification by the Georgia Municipal Clerks and Finance Officers Association (GMCA) as a Certified Clerk (or have the ability to obtain certification within two (3) years of employment).

• Performs other related duties and special projects as assigned by City Clerk.
• Must be able to work evenings and odd hours.
• Knowledge of or ability to understand and interpret municipal laws, policies, codes and regulations.
• Knowledge and ability to understand modern records management techniques.
• Knowledge or ability to learn the legal requirements related to keeping and preserving council minutes and all official records.
• Ability to read, analyze and interpret complex documents.
• Excellent knowledge of or ability to learn City ordinances, policies and procedures.
• Ability to exercise good judgment to resolve constituent inquiries.

• Associate degree or two (2) years of college or technical coursework supplemented by three (3) years of experience performing administrative support and clerical duties for public officials; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
• State of Georgia Municipal Clerk Certification preferred but not required, valid State of Georgia Driver’s License.

Collaborates on work activities, presentations and special projects with other City departments and other agencies such as Human Resources. May be asked for input to policy development/revision activities and is expected to explain/interpret policy. Any other duties as assigned by management.

The work consists of related administrative and technical support tasks. The variety of tasks, frequent interruptions and stringent timelines contribute to the complexity…