Construction Operations Coordinator

About the Role

We are a construction firm seeking a versatile Construction Operations Coordinator to support our projects and company operations. This position combines construction administration, procurement, payroll administration, and contract preparation in a small-office environment. This role can grow over time in responsibility and compensation.

We’re looking for someone with initiative, honesty, and a strong sense of ownership—someone who follows through, solves problems, collaborates well, and wants to take on broader responsibilities over time.

Key Responsibilities

• Prepare, track, and coordinate construction submittals and project documentation.
• Manage day-to-day administrative tasks, paperwork, records, and correspondence.
• Support payroll processing and maintain accurate supporting records.
• Coordinate procurement, obtain and compare supplier quotes, negotiate pricing and terms, and track orders and deliveries.
• Prepare contracts, purchase orders, and related documents for review and approval.
• Assist with quantity takeoffs, estimating, and proposal preparation.
• Help prepare and track budgets, job costs, and project expenses.
• Communicate and collaborate with company leadership, field teams, subcontractors, and suppliers.
• Keep files organized and help improve office and project processes.
• Occasional Travel as needed to support projects and business operations.

Skills and Experience

• Relevant experience in construction administration, project support, procurement, accounting, or a similar role.
• Construction knowledge, including familiarity with submittals, takeoffs, and estimating.
• Procurement skills, including comparing quotes and negotiating with suppliers.
• Understanding of budgets, job costing, and basic accounting processes.
• Strong computer skills, particularly with Microsoft Excel, Word, Outlook, and One Drive; familiarity with PowerPoint, Microsoft Project, and Adobe Acrobat.
• Job Power accounting software experience is a plus.
• Strong organization, attention to detail, and the ability to manage competing priorities.
• Clear communication skills and the ability to work independently and collaboratively.

Who Will Succeed Here

You bring drive, sound judgment, and a willingness to learn. You take responsibility for your work, handle sensitive information with discretion, and approach problems with practical solutions. You value honesty, reliability, and long-term working relationships, and you’re interested in growing with a small construction firm.