Accounts Payable Vendor and Travel Expense Specialist

JOB PURPOSE:

The Corporate AP Vendor/Travel and Expense Specialist is responsible for managing vendor-related processes to ensure accuracy, compliance, and efficiency within the organization’s financial operations. This role serves as a key liaison between Accounts Payable, Supply Chain, and internal partners, ensuring timely vendor setup, updates, and resolution of issues. The position also supports travel and expense program administration and ensures compliance with IRS 1099 withholding requirements.

• Review, validate, and approve new vendor requests in accordance with company policies.
• Setup new vendors in the financial system ensuring accuracy and compliance.
• Process and maintain vendor updates, including banking and address changes.
• Partner closely with Supply Chain Management to resolve vendor‑related issues and discrepancies.
• Ensure compliance with vendor setup and that setup aligns with IRS 1099 withholding requirements and company standards.
• Maintain accurate vendor records for audit and tax reporting purposes.
• Respond to partner inquiries and resolve issues related to the travel and expense programs.
• Review and approve partner expenses reimbursement requests for compliance within company policies.
• Work with internal stakeholders to address vendor and expense‑related concerns promptly.
• Provide guidance and training on vendor setup and expense process as needed.
• Responsible for filing and organization of all appropriate paperwork related to job duties.
• Maintain/setup/review monthly vendor recurring voucher contracts to ensure additions, updates and renewals are completed timely.

• General accounts payable knowledge.
• Business‑to‑business payables and/or receivables knowledge.
• IRS and state 1099 reporting knowledge.
• Basic to intermediate Microsoft Office Suite skills.

High School Diploma

1‑5 years in accounts payable or similar corporate role

• Vendor Management
• 1099 Compliance and Knowledge

Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

We are eager to connect with you! Apply Now to get started at Pruitt Health!

As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.