Bilingual HR​/Payroll Specialist; Spanish​/English

About Ideal Building Solutions

Ideal Building Solutions is well-known in the roofing industry for exceeding manufacturer standards and getting a project done right. We stand behind our work and are proud to offer the highest quality roofing available. At IDEAL, our purpose is to show up to work to Do Hard Things and Become a Better Version of ourselves. If you are looking for long‑term employment in a field where every day is different and the company invests in your growth please consider applying with IDEAL Building Solutions.

The HR and Payroll Specialist supports the Finance and Administration team. This role is responsible for activities including recruitment, payroll administration, record keeping, file maintenance, benefits administration, and HR clerical duties.

As a member of the Finance and Administration team, you will support the recruitment and onboarding cycle—from managing job postings and initial screenings to providing essential support for our Recruiter. This role also oversees payroll processing and vital office administrative functions. This is a full-time, in‑office position scheduled Monday through Friday, 8:00 am to 5:00 pm (including a one‑hour lunch break).

• Requisition Management: Manage the end‑to‑end job posting process based on current staffing needs identified by the Leadership team.
• Candidate Screening: Conduct initial applicant screenings and talent evaluations utilizing the Rippling ATS module.
• Onboarding Coordination: Facilitate the full pre‑employment cycle, including the delivery of offer letters and the coordination of background checks, drug screenings, and physical exams.
• Compliance & Intake: Execute the formal onboarding process by completing I‑9 verification and E‑Verify documentation within Rippling for all new hires.
• Departmental Support: Provide comprehensive administrative assistance to the recruitment team to streamline hiring efforts.

• Payroll Execution: Facilitate the timely processing of weekly payroll for the entire workforce, prioritizing high levels of accuracy and regulatory compliance.
• Data Validation: Aggregate and verify critical payroll data, including wage garnishments, paid time off, insurance premiums, and 401(k) retirement contributions.
• Benefits Administration: Lead the annual benefits open enrollment rollout and provide ongoing support to ensure all programs align with federal, state, and local regulations.

• Administrative Operations: Provide high‑level administrative assistance to the Finance and Administration teams to ensure seamless departmental operations.
• Data Stewardship: Coordinate the systematic collection and organization of departmental data to support accurate reporting and analysis.
• IT Asset Management: Oversee the end‑to‑end management of company‑issued technology, including the provisioning, tracking, and retrieval of laptops, mobile phones, and iPads for all staff.
• General Administration: Execute additional administrative tasks and special projects as assigned to support evolving business requirements.
• Medical Appointment Oversight: Monitor and support employee compliance with prescribed treatment plans, ensuring all medical appointments are attended and documented to facilitate a timely return to work.
• Work Status Coordination: Act as the primary liaison between healthcare providers and the Operations/Supervisory teams to communicate changes in an employee's restricted work status, including "light duty" or other modifications.
• Operational Integration: Ensure that site supervisors are immediately informed of medical restrictions or clearances to maintain workplace safety and operational efficiency.

• Professional
  
  Experience:
  
  2+ years of proven experience supporting Payroll, HR/Recruiting functions, and general administrative duties.
• Industry Knowledge: Prior experience within the Construction industry is strongly preferred to navigate industry‑specific payroll and compliance needs.
• Language Proficiency: Must be fully Bilingual (English/Spanish) with the ability to communicate effectively in both languages.
• Technical Proficiency: Advanced knowledge of Google…