Senior Marketing Coordinator; AEC Industry

Jordan & Skala’s team of talent is what distinguishes our company from the rest.

If a creative, collaborate environment is one you thrive in and you are ready to be part of one of the top ranked MEP & Sustainability consulting engineering firms in the United States, then we want to start a conversation with you!

The Senior Marketing Coordinator will be responsible for assisting in the development and production of the RFP/RFQ bids and plays an instrumental role in the administration of all marketing efforts under the supervision of our Marketing Manager.

The ideal candidate must be self-motivated, detail-oriented, excellent time management skills and ability to prioritize multiple projects at once meeting deadlines and objectives in fulfillment of the following responsibilities:

• Lead the development, coordination, and production of high-quality proposals, qualifications packages, and presentation materials in response to RFPs/RFQs.
• Manage proposal schedules, deliverables, and deadlines to ensure timely, compliant submissions.
• Collaborate with technical staff, project managers, and leadership to craft clear, compelling narratives and differentiators.
• Maintain and update project descriptions, staff resumes, and content in marketing databases (e.g., Deltek Vantagepoint, Open Asset).
• Ensure brand consistency, visual quality, and adherence to company standards in all submittals.
• Facilitate post-submission debriefs and lessons-learned sessions to improve proposal quality and win rates.

• Plan, coordinate, and execute company participation in trade shows, conferences, client events, and our 'Lunch & Learn' program.
• Manage event logistics, including registration, sponsor ships, booth materials, signage, and promotional collateral alongside the Graphics & Communication Coordinator.
• Work closely with Business Development leaders to align event strategy with market goals and client relationship priorities.
• Track event budgets, vendor contracts, and post-event follow-up activities.
• Capture leads and assist with event ROI tracking and reporting.

• Support the development of marketing collateral, project sheets, digital content, and internal communications alongside the Graphics & Communication Coordinator.
• Coordinate photographs and other creative resources to support proposals and events.
• Mentor junior marketing staff and support professional development within the marketing team.
• Serve as a liaison between marketing, technical, and business development teams to ensure alignment of messaging and client strategy.
• Proactively identify process improvements to enhance proposal and event workflows.

• Experience in the Architecture, Engineering, and Construction industry (AEC) or a closely related field and working knowledge of AEC industry practices, terminology, and procurement processes (public and private sector) are required.
• Advanced knowledge of proposal management processes is required, including coordination of multi-discipline teams and development of compliant, compelling submittals (sub-consultant experience a plus).
• Advanced proficiency in Adobe Creative Cloud applications — particularly InDesign, Photoshop, and Illustrator — for producing high-quality, brand-consistent marketing materials.
• Advanced project and event management expertise, with the ability to plan, prioritize, and deliver under tight deadlines.
• Familiarity with CRM and marketing database systems, preferably Deltek Vantagepoint, for tracking pursuits, contacts, and project data.
• Proficiency with Microsoft Office Suite and collaboration tools such as SharePoint, Teams, or Smartsheet.

• Resourceful, proactive, and solution-oriented with a flexible, adaptive, and collaborative approach.
• Strong graphic design sensibility and ability to translate technical information into visually engaging materials.
• Excellent writing, editing, and proofing skills with strong attention to grammar, tone, and accuracy.
• Exceptional project management and organizational abilities; capable of managing multiple concurrent deadlines.
• Outstanding time management and…