Accounts Executive & Administration Support

Accounts Executive & Administration Support - Chiswick - £30,000 - £35,000 DOE Our client, a Property Management company, specialising in block and estate management are looking for an experienced Accounts Executive & Administration Support to join their small but tight-knit team. Responsibilities:
Accounts payable Paying approved invoices and registering them with property management software Arthur Liaising with staff members on accounts payable for approval of invoices Managing records of all paid invoices and saving them in a specific folder Accounts Receivable Issuing service charge invoices Issuing Section 20 Works Invoices Issuing ground rent invoices and notices Liaising with leaseholders Liaising with the person reconciling the accounts Raising service charge invoices, ground rent invoices, section 20 works invoices on Arthur software Liaising with staff members on accounts receivable Managing rent received Remitting rent received Emailing property owner statements to landlords Emailing and posting service charge invoices and section 20 notice invoices to leaseholders Managing business account payments and client bank account transactions Xero invoicing management Supporting property managers Supporting CEO Preparing awards applications Preparing TPI audits Liaising with TPI regarding memberships and audits Managing reimbursement of expenses to staff Attending post office to post special delivery-recorded delivery items Keeping a record of all recorded delivery and special delivery receipts Adding a property into Arthur System Adding property owners into Arthur System Preparing keys for contractors Key/ Access management Preparing Section 20 Notice Letters Liaising with directors and leaseholders regarding accounts payable and receivable Preparing and posting welcome letters Opening client ring fenced bank accounts Closing unused bank accounts Managing change of bank account names Managing 3 email accounts PAYE payments & payments to concierge Issuing Section 8 & Section 13 notice and similar notices Financial management and administration Compliance management Managing all certificates on Arthur i.e

liaising with accountants on accounts preparation, managing companies house register, confirmation statement management Managing certificates on Arthur i.e liaising with property managers on gutter cleaning dates, FRA management, fire door and communal fire door inspection timelines and similar, property inspection dates management PA to the CEO Building height record management HSA policies management Policies management Administering processes and preparing processes when required Preparing records of Asbestos and similar inspections and noting on Arthur Being the sole responsible person of compliance Property owner registry management Administering notice of charge and transfers Sending terms, management agreements via Signable to new clients Company Secretarial Work;
Updating companies house shareholder registry Filing completion statements Liaising with accountants on client accounts filing Preparing share certificates Skills and Experience

Required:

Previous experience working on service charge accounts Block management experience ideal Ability to use own initiative The ability to work in a team as well as individually Confidence to communicate effectively and efficiently Salary: £30,000 - £35,000

Working Hours:

Monday to Friday 9am - 5pm, office based initially, potential for hybrid once probation has been passed If you are a proactive individual looking for a new role, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment. Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers.

By applying for this job you accept the T&C's and Privacy Policy which can be found at