Events Coordinator - Oyster Rally

Oyster Yachts is a world-renowned British luxury yacht builder, celebrated for crafting some of the finest bluewater sailing yachts available today. With a heritage spanning decades, we combine cutting-edge design, precision engineering, and traditional craftsmanship to create vessels capable of crossing oceans in safety, comfort, and style. Every yacht is built with meticulous attention to detail by skilled craftspeople who take pride in delivering exceptional quality.

From our UK sites and international offices, Oyster provides full yacht lifecycle support, alongside world-class sailing experiences through the Oyster World Rally.

As an Oyster World Rally Events Coordinator, you will play a key role in supporting the planning and delivery of the Oyster World Rally, helping to create a seamless, enjoyable and memorable experience for our participants, owners and crew.

Based at one of our UK sites in Southampton, Wroxham or Ipswich, this is a varied and exciting role that combines event coordination, customer service, destination planning and international travel. You will work closely with the Oyster World Rally Manager and wider Events team, while liaising with marinas, yacht clubs, local authorities, suppliers, agents and participants around the world.

The role involves overseas travel, including the possibility of spending up to three months at a time supporting the Rally at international destinations.

• Support the planning and coordination of each stage of the Oyster World Rally, helping to deliver a successful and enjoyable experience for all participants
• Maintain regular communication with Oyster World Rally contacts across destinations, ensuring plans, schedules and arrangements remain up to date
• Support the planning and delivery of training courses, seminars and practical workshops for Rally participants
• Research and support the development of new Rally destinations and organise itineraries for research trips
• Assist with destination planning, including local events, parties, tourism activities and participant experiences
• Liaise with local tourist authorities, agents, marinas and other partners to establish effective support at each destination
• Support budget management and provide expenditure information and reports as required

• Provide a seamless and stress-free experience for Rally participants throughout each destination visit
• Be on location ahead of the fleet's arrival to ensure the Oyster World Rally team is prepared to support participants, clients and crew
• Welcome the fleet at each destination and assist with berthing arrangements where required
• Liaise with marinas, yacht clubs, agents and local authorities to coordinate arrivals and departures
• Support participants with customs, immigration, quarantine, cruising permits and other local formalities
• Provide guidance and information on local attractions, tourism, events and activities
• Coordinate destination events and parties
• Assist with crew change arrangements and other participant requirements
• Support the fleet with communications, SIM cards and Wi-Fi
• Coordinate fuel and bunkering requirements where necessary
• Support provisioning arrangements, particularly in more remote destinations
• Liaise with shipping agents regarding the receipt and clearance of spares from the UK, working alongside Oyster After Sales
• Maintain strong local contacts to ensure smooth arrivals and effective support throughout the Rally
• Liaise with photographers and yachting media to support positive coverage of the event

• Exceptional customer service skills with experience working directly with clients or customers
• Strong event management and coordination experience
• Excellent planning and organisational skills, with a high level of attention to detail
• Able to manage multiple priorities and remain calm and effective in a fast-paced environment
• Confident communicator with strong influencing and relationship-building skills
• Resilient and proactive problem solver with a practical, can‑do approach
• Passion for the marine industry, with sailing knowledge being a distinct advantage
• Confident using Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Hard-working, conscientious and reliable
• Energetic and positive, with the ability to contribute effectively as part of a close-knit team
• Flexible and comfortable adapting to changing plans, priorities and…