Accountant, Financial Reporting, Bookkeeper​/ Accounting Clerk

Description

The Virginia Zoo, founded in 1901 and located in Norfolk, Virginia, is home to more than 700 animals representing over 150 species across 53 acres of outdoor habitats, the World of Reptiles, classrooms, and guest amenities. The Zoo is committed to inspiring our community to take action to save the world’s wildlife and their ecosystems. Our vision is a world where everyone values wildlife and the environment.

We prioritize the health, safety, and wellbeing of every animal in our care. We empower our community to protect wildlife and ecosystems locally and globally. We create meaningful experiences that inspire curiosity, learning, and stewardship. We uphold ethical standards in all operations, partnerships, and interactions. We foster a welcoming environment where diverse perspectives strengthen our mission. We work together—staff, volunteers, city partners, and the community—to advance shared goals.

The Virginia Zoo is seeking a detail-oriented and motivated Accountant to join our Finance team. This position may be filled at the Accountant I or Accountant II level, depending on the candidate’s education, experience, and demonstrated skills.

The Accountant supports a wide range of accounting, payroll, reporting, and administrative functions essential to the Zoo’s daily operations and financial accuracy. Responsibilities may include accounts payable, payroll support or processing, reconciliations, tax filings, audit assistance, and month-end close duties.

Accounts Payable

• Manage the accounting email inbox.
• Request and track manager/director invoice approvals and follow up on pending items.
• Reconcile vendor accounts and respond to payment inquiries.
• Enter invoices into accounting software and process vendor payments weekly. (checks, ACH and online portal payments).
• Upload issued checks to BOA Cash Pro to ensure clearing and monitor for bank flags or fraudulent transactions.
• Mail checks and add new vendors into the accounting software.
• Pull BOA credit card statements, distribute them to directors, record charges in accounting software, and process payments.
• Manage Amazon accounts, including user access, purchase reviews, and settings.
• Pull and organize Amazon card statements and purchase reports; ensure accurate recording in accounting software and process payments.
• Replenish and record postage machine usage.
• Process petty cash replenishment for the restaurant and gift shop.
• Calculate and record stipends for keeper interns.
• Calculate employee per-diem for work-related travel.

Payroll

• Assist with the processing of bi-weekly payroll.
• Record payroll transactions through journal entries in accounting software.
• Process payment through AP in accounting software for monthly IRA contributions from payroll data.
• Pull monthly IRA contribution reports, process payments, and record transactions in accounting software.
• Record benefit invoices by cost center in accounting software and process online payments for Colonial Life and Guardian.

Month End Close

• Assist with the month end close.
• Reconcile both BOA bank accounts (payroll, operating).
• Prepare journal entries to record monthly expenses from prepaid expense.
• Record postage usage from Pirate Ship and postage machines.
• Record fund transfers from Operating to Payroll accounts.
• Record safe order replenishment requests.
• Follow-up on invoice approvals to ensure all AP is recorded for the month; enter or accrue expenses as needed.
• Record interdepartmental inventory and purchase transfers.
• Calculate and allocate monthly Clover fees by department.
• Prepare, file, and pay monthly Virginia sales and use tax and Norfolk meals tax returns.

Quarterly Reporting

• Provide copier usage reports to Copy Fax and allocate…