Vendor Maintenance Associate

Vendor Maintenance Associate Your attention to detail, problem-solving skills, and commitment to accuracy make you a great fit for our Vendor Maintenance Associate position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

About Your Role:

As a Vendor Maintenance Associate at Dollar Tree’s corporate office, you'll play a critical role in maintaining accurate vendor records and supporting payment operations across the organization. You'll be responsible for vendor setup, vendor master data maintenance, banking information administration, and compliance-related processes that help ensure accurate and timely vendor payments. Your attention to detail and ability to manage sensitive information will directly support the efficiency and integrity of our Accounts Payable and vendor management processes.

Your day-to-day job duties include, but are not limited to, the following:

Vendor Setup & Maintenance Establish and maintain merchandise and expense vendors within Lawson Process vendor updates, changes, and record maintenance in accordance with company procedures

Maintain vendor addresses, email information, freight policy codes, and purchase order terms within Lawson and AS400 systems

Create and update vendor templates within Wells Fargo, Kyriba, and RBC banking platforms

Accurately maintain vendor banking information for ACH, CTX, and EDI payment processing

Compliance & Validation Obtain Tax Identification Numbers (TINs) and assign appropriate income codes to vendor records

Perform IRS TIN matching and validation through IRS systems

Conduct bank account verification utilizing approved verification tools and processes

Ensure compliance with internal controls and vendor onboarding requirements

Maintain confidentiality and safeguard sensitive vendor and banking information

Payment & System Support Review and process bank returns from Wells Fargo and RBCEnter and maintain vendor information supporting Concur and other payment-related systems

Process Ariba P2P tag-along entries and related system updates

Support vendor payment processing by maintaining accurate master data records

Research and resolve vendor maintenance issues to ensure smooth payment operations

Vendor & Internal Partner Support Communicate professionally with vendors and internal business partners regarding vendor setup and maintenance requests

Partner with Accounts Payable and other departments to resolve vendor-related inquiries

Build positive relationships with vendors and internal stakeholders

Assist with special projects and process improvement initiatives as assigned

Your Required

Skills and Experience:

Strong verbal and written communication skills

Ability to effectively interact with all levels of management and a wide variety of vendor partners

Working knowledge of Accounts Payable processes and internal controls

Strong analytical, problem-solving, and decision-making skills

Ability to exercise discretion and maintain confidentiality when handling sensitive information

Excellent organizational skills with the ability to manage multiple priorities

Strong attention to detail and commitment to accuracy

Ability to work independently and collaboratively within a team environment

Proficiency with Microsoft Office applications, including Excel, Word, and Outlook Preferred Requirements:

Previous Vendor Maintenance experience

Experience supporting Accounts Payable or vendor master data functions

Familiarity with Lawson ERP systems

Experience working with banking platforms and electronic payment processes

Knowledge of vendor onboarding, tax compliance, and supplier maintenance best practices

Our success is a team effort —when we reach our goals, you’ll be eligible for a yearly bonus!

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