School Clerical Specialist

Full-Time and Permanent; 7.5 Hours/Day; 200 Days/Year; 10 Months/Year;
Grade: EE

This position is responsible for providing clerical and administrative support in the main office within a public school setting.

Requires a high school diploma and one (1) year of clerical experience, preferably in a school setting. At least one (1) year of college level coursework and two (2) years of customer service experience is preferred; or an equivalent combination of education and experience.

• Provides support to the front office within a public school setting.
• Responsible for providing clerical support in the main office.
• Performs journey level clerical tasks in a main school office or guidance unit, with responsibilities which require some previous experience in a school or similar office setting.
• Registers students, processes withdrawals, and maintains student records files.
• Performs attendance and student accounting tasks.
• Serves as administrative assistant/receptionist in a guidance office.
• Schedules appointments for students to speak with teachers and guidance counselors.
• Processes transcript preparation and distribution to colleges.
• Responsible for processing graduation data and scholarship information.
• Schedules conferences with parents.
• Performs a full range of specialized clerical tasks.
• Provides administrative and clerical support to administrators, counselors, and teachers.
• Receives and accounts for student activity funds.
• Processes student records.
• Assists in notification of substitutes as to assignments.
• Assists with processing payroll.
• Types forms, letters, notices, newsletters, receipts, vouchers, reports, and other materials from rough drafts or instructions.
• Files a variety of documents according to established procedures.
• Maintains office supply inventories
• Work is performed under the general supervision of a School Office Manager.
• Performs other duties as assigned.