School Office Manager

Overview

Full-Time and Permanent;
Non-Exempt; 7.5 Hours/Day;252 Days/Year; 12 Months/Year;
Grade JJ

This position is responsible for assisting the School’s Administrators with routine and complex supervisory and administrative tasks; to include complex bookkeeping and clerical work, and extensive financial management responsibilities. This position is also responsible for handling personnel documents; to include student and staff records that require strict confidentiality. Also requires advanced computer knowledge and writing skills.

An Associate’s Degree and two (2) years of directly related experience as a supervisor or office manager. Requires experience managing the school’s budget. Also requires a minimum of two (2) years of customer service experience; or an equivalent combination of education and experience.

• Responsible for processing school financial records, reconciling complex financial management programs; to include collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements and preparing monthly financial statements.
• Responsible for processing and maintaining records of staff absences/leave requests.
• Responsible for checking in substitute teachers, issues keys, advise of lesson plans and schedules.
• Assists administrators in making arrangements for classroom coverage if substitute teachers are not present.
• Process, verify and maintain payroll records for part time personnel.
• Calculate and prepare financial and statistical reports for administrators.
• Coordinates the work of clerical, secretarial, and administrative support personnel.
• Oversee secretarial duties for school administrators.
• Manage the school office; to include coordinating school-wide clerical activities.
• Responsible for reviewing all outgoing correspondence for formatting, spelling, punctuation, and grammar prior to submission for signature.
• Supervise clerical staff; to include assigning duties and reviewing completed work for accuracy and completeness.
• Responsible for assisting the principal with daily correspondence; to include maintaining the principal’s calendar; coordinating meetings and conferences, scheduling dates, times, and locations, notifying attendees,
• Schedules conference registrations as necessary; to include travel and hotel arrangements.
• Assists with screening telephone calls for the principal; to include regular mail.
• Ensure that school maintains student information in line with local, state, federal laws, codes, policies, guidelines, and rules.
• Required to attend meetings and conferences when needed.
• Researches and develops material for use in official school functions; maintains control records on incoming correspondence and action documents and follow up on work in progress to ensure timely response or action.
• Administers to sick students in the absence of the school nurse; dispenses medication to students and maintains medication log.
• Performs related work as required or assigned.