Legal Assistant

Kaufman & Canoles is seeking a full-time Legal Assistant for its Norfolk office to provide administrative and client-service support to attorneys and clients.

• Prepares routine correspondence, estate planning binders, reports, agreements, letters, and other related documents.
• Delivers superior client service and acts as liaison between clients and the attorneys by maintaining continual communications via email, telephone, and in person.

• Maintains attorneys’ calendars; schedules and follows up on client appointments, case-related appointments, meetings, and conference calls.

• Opens, organizes, maintains, and closes paper and electronic client files, including files and sub-files.
• Arranges for tax returns to be signed by appropriate attorneys and clients.
• Inputs timekeeper data and prepares and distributes monthly billing statements.
• Reviews, sorts, and dates mail.
• Performs a variety of other administrative tasks as assigned.

• High school diploma or equivalent required.
• Three or more years’ relevant work experience as a legal assistant in a professional office setting is preferred.
• Knowledge of and proficiency with Microsoft Office, including Word, Outlook, PowerPoint, and Excel, as well as Adobe and Nuance.
• Ability to type at least 60 WPM.
• Operational knowledge of standard office equipment including copier, scanner, and telephone.
• Exceptional organizational skills with the ability to multi-task.
• Meticulous attention to detail and proofreading skills.
• Ability to manage confidential information with discretion, adapt to competing demands, and consistently demonstrate a high level of client service and responsiveness.
• Exceptional verbal and written communication skills.
• Ability to establish and maintain effective working relationships