Administrative Assistant
Listed on 2026-10-22
-
Administrative/Clerical
Education Administration, Office Administrator/ Coordinator, Admin Assistant, Clerical
- Staff and Administrative & Professional Faculty Applicants:
- Contact Human Resources at:
HR Recruitment - Teaching and Research Faculty Applicants:
- Contact Academic Affairs at:
aafacultyemployment
Candidates must provide at least two references (current and/or former supervisors), complete the application, attach a resume and cover letter, and complete supplemental questions.
Position Information
Role Title
Role Title Admin and Office Spec III
Role Code
Role Code 19013
Pay Band
Pay Band 03
Working Title
Working Title Administrative Assistant
Position Number
Position Number 01448A
Department
Department INTERDISCIPLINARY SCHOOLS
Location
Location Norfolk, VA
Type of Position
Type of Position Classified
Type of Job
Type of Job Full Time
EEO Category
EEO Category F Administrative Support (Clerical & Sales)
Job Description
The primary function of this position is to support to Dean’s Office and the schools of Data Science, Supply Chain, and Cybersecurity, and our Data Science Institute for a variety of clerical, administrative, and communications coordination. Responsibilities for this position are critical in the support of overall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings, purchasing, technical or building work orders, inventories, orders and deliveries, and reception.
Other clerical or administrative duties may be assigned.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
Exceptional customer service and communication skills.
Proficient in Microsoft 365, Zoom, and Windows based software.
Excellent writing and organizational skills.
Proficient with email correspondence and shared calendars.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Basic previous experience with databases or inventory tracking and spreadsheets.
Basic experience answering phones, emails, and in-person inquiries.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable experience with administrative systems, processes, and policies in higher education such as those related to travel purchasing, reimbursements, procurement, scheduling, and catering.
Conditions of Employment
This position is in-person Monday through Friday 8a to 5p.
Annual Salary/Hourly Rate
Annual Salary/Hourly Rate Salary commensurate with education and experience
Job Requisition Number
Job Requisition Number S03443
Job Open To
Job Open To General Public
Open Date
Open Date 10/20/2026
Close Date
Close Date 11/06/2026
Open Until Filled No
Special Instructions Summary
Candidates must provide at least two references (current and/or former supervisors), complete the application, attach a resume and cover letter, and complete supplemental questions.
Criminal Background Check
Criminal Background Check The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information.
Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at .
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ).…
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