Auction Gallery Administrative Assistant

Blue Box Auction Gallery is a prominent destination for art, antiques, and collectibles, providing a unique platform for onsite and online auctions. We are currently seeking a motivated individual(s) to join our team as a Part-time and Full-Time, Auction Administrator. This role is pivotal in ensuring the seamless, efficient, and accurate administration of our auctions, both in-person and online.

If you are a dedicated individual with a passion for auctions, organizational skills, and a keen eye for detail, we invite you to join our team at Blue Box Auction Gallery.

• Setting up Auctions: Assist in the preparation of auctions, including cataloging, writing descriptions, and organizing auction items.
• Electronic System Management: Learn and manage the electronic system used for recording sales, ensuring accuracy and efficiency in the auction process.
• Transaction Management: Oversee the efficient flow of transactions, from bidder registration to payment processing, ensuring a smooth experience for clients.
• Auction Reports: Complete detailed auction reports, documenting key information for internal records and analysis.
• Errand Running: Perform various errands related to auction setup and management as needed.
• Attendance: Attend required staff meetings to stay informed about company updates, strategies, and upcoming events.
• Flexibility: Handle additional duties as requested by the supervisor and president to support the overall functioning of the gallery.
• Client Interaction: Provide excellent customer service, managing positive client interactions throughout the auction process.
• Organization and Time Management: Demonstrate top-notch organizational and time management skills to juggle multiple tasks simultaneously.
• Attention to Detail: Exhibit exceptional attention to detail in all aspects of auction administration, ensuring accuracy in transactions and documentation.
• Communication
  
  Skills:
  
  Possess excellent verbal and written communication skills, essential for effective client interaction and internal communication.

• Passion for Auctions: Enthusiasm for auctions and an understanding of the art, antiques, and collectibles market.
• Organizational
  
  Skills:
  
  Strong organizational skills and comfort with technology for managing electronic systems.
• Interpersonal
  
  Skills:
  
  Good interpersonal skills, comfortable working with a diverse range of people, both clients and colleagues.
• Financial Accuracy: Honest and accurate handling of financial transactions related to auction processes.
• Learning Agility: Ability and willingness to learn and write about antiques, collectibles, and various auction items.
• Problem-Solving: Analytical ability to analyze problem situations, exercising judgment, discretion, and independence.
• Multitasking: Capability to juggle multiple tasks simultaneously, with good judgment in prioritizing and completing assignments.

Flexible working hours to meet the demands of auction schedules, primarily weekdays with a rare evening or weekend need.

Job Types: Full-time, Part-time

Benefits:

• Flexible schedule