Administrative Assistant

Posting Details

Role Title Admin and Office Spec III

Role Code 19013

Pay Band 03

Working Title Administrative Assistant

Position Number 01448A

Department INTERDISCIPLINARY SCHOOLS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The primary function of this position is to support to Dean’sOffice and the schools of Data Science, Supply Chain, and Cybersecurity, and our Data Science Institute for a variety of clerical, administrative, and communications coordination.

Responsibilities for this position are critical in the support ofoverall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings,purchasing, technical or building work orders, inventories, ordersand deliveries, and reception. Other clerical or administrative duties may be assigned.

Knowledge, skills and abilities

• Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, andother office procedures and terminology.
• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows based software.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

• Basic previous experience with databases or inventory tracking and spreadsheets.
• Basic experience answering phones, emails, and in-person inquiries.

Additional Considerations (supplemental knowledge, skills,abilities, education, experience, licensure,certification)

Considerable experience with administrative systems, processes, and policies in higher education such as those related to travel purchasing, reimbursements, procurement, scheduling, and catering.

Conditions of Employment

This position is in-person Monday through Friday 8a to 5p.

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03443

Job Open To General Public

Open Date 10/20/2026

Close Date 11/06/2026

Open Until Filled No

Criminal Background Check

The final candidate is required to complete a criminal history check.

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons,without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles suchas braids, locks, and twists), color, religion, sex or gender(including pregnancy, childbirth, or related medical conditions),national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation orgenetic information.

Individuals from minoritized communities,women, veterans and individuals with disabilities are encouraged toapply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at .

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need toprovide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging &Rehabilitative Services ( DARS ), or the Department for the Blind& Vision Impaired ( DBVI ). Service-Connected Veterans may alsoapply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://(Use the "Apply for this Job" box below). or call…