Procurement Manager

Project Managers, Operations, Warehouse and Prefabrication, Accounting and Accounts Payable, Estimating, and field leadership

None

Norfolk, Virginia, with travel to vendor, warehouse, and project locations as needed

The Procurement Manager manages the day-to-day purchasing and material-tracking process for Brite Electric's commercial electrical projects. Working within the Project Management team and reporting to the Director of Project Management, this position obtains and evaluates vendor quotations, issues purchase orders in coordination with project managers, and uses Remarcable material management software to maintain visibility from order placement through delivery to the warehouse or jobsite.

The Procurement Manager also supports invoice reconciliation for the Accounting and Accounts Payable team and coordinates closely with Operations to help ensure that the correct material arrives where and when it is needed.

• Review project drawings, specifications, scopes, bills of material, release schedules, and project requirements with project management and operations personnel.
• Solicit quotations from approved electrical material vendors and specialty suppliers; confirm pricing, lead times, freight, delivery terms, taxes, availability, and quote validity.
• Prepare clear bid comparisons and recommend purchasing options based on total cost, schedule, quality, availability, and project requirements.
• When directed by Project Management, solicit and document current vendor pricing, availability, lead times, freight, and delivery information for material and equipment required for new bids and proposals in support of the Preconstruction Bid and Proposal process.
• Support change order pricing by obtaining current supplier quotations and delivery information for added, revised, or substituted material and equipment, and clearly communicate quote expirations, exclusions, and schedule impacts to Project Management and Preconstruction.
• Issue purchase orders in coordination with the responsible Project Manager and in accordance with approved budgets, cost codes, commitments, and company authorization procedures.
• Maintain accurate purchase order documentation, including scope, quantities, pricing, delivery location, required-on-site dates, project and cost-code assignment, exclusions, and applicable supporting records.
• Process approved purchase order revisions, releases, cancellations, returns, credits, and back charges, maintaining a complete audit trail.

• Use Remarcable material management software as the primary system for tracking material status from request and purchase order through vendor fulfillment, shipment, receipt, warehouse staging, and delivery to the project.
• Maintain current and accurate material data in Remarcable, including vendor acknowledgments, expected ship dates, delivery dates, quantities, shortages, substitutions, partial shipments, backorders, and receiving status.
• Review available inventory and surplus material in Remarcable before new purchases are made; compare contract and project material requirements against on-hand stock, identify material that may satisfy those requirements, and coordinate approved allocation or transfer to reduce project cost and lead time.
• Expedite critical and long-lead material; identify schedule risks early and communicate recovery options to project management and operations.
• Coordinate delivery timing and routing with vendors, the warehouse and prefabrication team, project managers, superintendents, and other field leaders.
• Help resolve damaged, missing, incorrect, rejected, or nonconforming shipments and coordinate replacements, returns, credits, or other corrective action.
• Support material release planning, project closeout, surplus disposition, and transfer of usable material between projects when authorized.

• Assist Accounting and Accounts Payable with three-way matching of purchase orders, receiving records, and vendor invoices.
• Research and resolve discrepancies involving quantities, pricing, freight, taxes, delivery charges, credits, duplicate invoices, or unauthorized purchases before payment.
• Confirm that invoices and credits are assigned to the correct project, purchase order, and cost code and provide supporting documentation when requested.
• Monitor open purchase orders, unreceived commitments,…