Accounting Assistant

Position: Extra Help Accounting Assistant

Title

Extra Help Accounting Assistant

Division Name

Finance and Planning

Department

Building Maintenance

Job Summary

Provide support to the Accounts Payable team including data entry for invoices and billable hours for work orders; processing and paying invoices; filing; vendor follow up; sorting and processing mail and assisting with other related tasks as needed.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$15.00 - $17.50 per hour

Required Qualifications

High school diploma or equivalent

Data entry experience with high degree of accuracy

Attention to detail

Filing experience

Basic knowledge of MS Excel

Working knowledge of MS Outlook

Preferred Qualifications

Accounts payable or invoice processing experience

TMA and/or Colleague experience

Work Hours

Between 8:00 a.m. – 4:30 p.m., not to exceed 28 per week; specific schedule to be determined

Functional Expectations

Remain at workstation for extended periods.

Effectively communicate on a daily basis.

Proposed Starting Date

December, 2025

Required Applicant Documents

• Resume

Optional Applicant Documents

• Certification of Retirement Annuity

Special Instructions for Applicants

This position does not qualify for student employment.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.

Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent placement. Extra Help employees may only work up to 900 total hours.

Contact Information for Applicants

Colette Homan
Human Resources

cshoman

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at .

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