Administrative Assistant

Position: Extra Help Administrative Assistant

Division Name: Academic Affairs
Department: Center for Civic Engagement

Job Summary

The Center for Civic Engagement coordinates multiple campus initiatives related to the University’s core values of community and civic engagement. This position supports one administrative professional position, five civil service positions, and two graduate assistants, as well as serving as the first contact for faculty, staff, students, and members of the community who utilize the Center. The position is integral to the efficient operation of the Center and answers inquiries at the reception desk, oversees recordkeeping and office supply ordering and inventory, and provides support for administration of the Civic Engagement and Social Change minor, while supporting staff and supervising front desk student staff.

Additional

Information

The vision of the Center for Civic Engagement (CCE) is “a more just and equitable world cultivated through the participation of all people in the co-creation of knowledge and collective action.” Its mission is to connect students, faculty, staff, and alumni with local, national, and global communities through meaningful civic engagement to promote the lifelong learning and development of active community members.

In general, CCE is responsible for enacting Illinois State’s commitment to civic engagement and fostering a culture that values and rewards civic engagement. This is accomplished through a variety of programs and services with students, faculty, and staff, and in partnership with Bloomington‑Normal community organizations. CCE’s work involves volunteering and service‑learning, political engagement, and civic education.

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$20.00 per hour

Required Qualifications

• High School graduation or equivalent
• Excellent communication skills
• Strong organizational skills, attention to detail, and the ability to collaborate
• Ability to use good judgment; operate computer systems; use word processing, database, and software packages; and to exercise discretion in handling sensitive and confidential information.

Preferred Qualifications

• Experience supervising students or other employees

Work Hours

Approximately 28 hours per week for 18 weeks

Functional Expectations

• Effectively communicate on a daily basis.
• Remain at a workstation for extended periods.
• Move about in various locations on and off campus as needed to complete day-to-day work.

Proposed Starting Date

January 2026

Required Applicant Documents

• Cover Letter

Optional Applicant Documents

• Certification of Retirement Annuity

Special Instructions for Applicants

Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire.

There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part‑time you must list the number of work hours) and duties for all positions held. Applicable part‑time work experience will be considered toward qualifying for this position; however, it will be converted to a full‑time equivalency to determine combined length of experience.

Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

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