Office Administrator, Residential
Listed on 2026-01-12
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Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator, Clerical, Admin Assistant
Title: Office Administrator, Residential Life
Division Name: Student Affairs
Department: University Housing Services
This position is responsible for managing the operations of Residential Life Operations, which reports to the Associate Director of Residential Operations.
They will supervise the efforts of recruitment and selection for the department. Given that many of those roles have a 5-year limit, this is a large ongoing area of responsibility.
This position will liaise with areas within the department to help answer students' and parents' questions about residence hall living, residence hall contracts, policies/procedures, etc.
They will provide supervision for the front desk of the Office of Residential Life, which is the artery of the university housing services department. This includes hiring, training, and scheduling front desk student staff.
In addition, this position is responsible for managing administrative duties for the associate director of residential operations. Including support/secretarial and accurate record-keeping functions such as screening incoming calls, visitors, and mail, composing reports and memos, creating and maintaining electronic and paper files, scheduling and maintaining event calendars, tracking appeals and project/communication timelines, and assisting with processing student and staff requests.
Additional InformationUniversity Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: (Use the "Apply for this Job" box below)./
Salary Rate / Pay Rate$20.61 - $23.00 per hour
Required Qualifications- a. Four (4) years (48 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages.
- b. Two (2) years (24 months) of work experience comparable to the fourth level of this series. This includes work such as performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.
Qualifications
8am to 4:30pm,…
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