Office Administrator Job Normal area,Illinois USA,Administrative/Clerical

Title: Office Administrator
Division Name: Academic Affairs
Department: Dean of Business

Job Summary

This position reports to the Dean's Office Business Administrative Associate, who reports to the Associate Dean, who reports to the Dean of the College, who reports to the Provost. This position also works closely with the Associate Dean for Accreditation and Operations.

Additional Information

University Benefit Highlights:

Insurance benefits, including health, dental, vision, and life
Retirement and supplemental retirement planning options
Tuition waiver benefits available to staff as well as their eligible dependents
Paid holiday/administrative closures during Thanksgiving and Winter Breaks
Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$21.02 - $22.00 per hour

Required Qualifications

High school diploma or equivalent.

Any one of the following from the categories below:

Four (4) years (48 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages.
Two (2) years (24 months) of work experience comparable to the fourth level of this series. This includes work such as performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.

Preferred

Qualifications

Expertise using the Office 360 suite with special focus on Excel, in particular pivot tables and related formulas.

Knowledge of or potential to learn Campus Solutions, Cognos, Colleague, Canvas, Form Stack, and Qualtrics.

Budgeting skills.

Expertise in setting up events, working with caterers, vendors, and campus facilities.

Expertise in writing and editing copy.

Skills and Attributes to Undertake Job:

Ability to establish a cooperative working relationship with faculty, staff, and students.

Excellent knowledge of computers and computer systems (including hardware and software) to set up functions, enter data, or process information.

Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software.

Confidentiality and daily attendance are essential for this position.

Ability to maintain composure and provide good service in handling student and staff issues in all situations including when the student or staff member is having a difficult day.

Strong communication (oral and written), leadership and supervisory skills and experience.

Knowledge of University administrative methods, policies, and office administration practices.

Ability to work independently and exercise good judgment in order to analyze and investigate a variety of questions and issues.

Ability to multi-task; prioritize projects and complete on or before the due date.

Strong organizational skills, including the ability to maintain paper and electronic files for fast and easy access.

Ability to transition efficiently between assignments or teams with minimal advance notice.

Work Hours

Monday - Friday; 8:00 a.m.

- 4:30 p.m.
NOTE
:
No remote/flex options available with this role.

Functional Expectations

Remain at a workstation for…