Advancement Operations Data Assistant

Title: Advancement Operations Data Assistant
Employee Classification: Student Help Regular
Division Name: University Advancement
Department: Foundation Administrative

The student worker for Advancement and Foundation Prospect Research will assist with administrative and operational tasks that support operations and prospect research within University Advancement. Duties include updating donor information, running reports, providing administrative support for staff, and other tasks as needed.
Advancement and Foundation Operations comprises the following departments:
Prospect Research and Strategy, Donor Database Management, Gift Processing, Foundation Accounting, and Fund Compliance. This position may assist in any of the areas as needed.

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

$15/hour

• Attention to Detail:
  Ability to focus on intricate aspects of a task or project to ensure thoroughness and accuracy.
• Computer
  
  Skills:
  
  Familiarity with Microsoft Office products including Excel, Word, and Outlook.
• Confidentiality:
  Ability to maintain discretion with confidential donor and institutional information.
• Communication:
  Ability to use both written and verbal communication to converse with University Advancement staff, campus partners and donors.
• Collaboration:
  
  Ability to collaborate with University Advancement staff, campus partners and donors.
• Willingness to learn:
  Eagerness to learn about University Advancement and fundraising.

10-12 hours a week

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.

January 11, 2027

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources.

A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date.

Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university…