Accounting Specialist Job Normal area,Illinois USA,Administrative/Clerical

Title: Accounting Specialist
Division Name: Finance and Planning
Department: Facilities Planning

Job Summary

This position provides administrative, fiscal, and project support for Facilities Planning, Design and Construction at Illinois State University. The position is mainly responsible for processing and tracking project-related documents, requisitions, purchase orders, pay applications, invoices, vouchers, change orders, project budgets, various reports, and records. It is responsible for understanding and operating within current State of Illinois and Illinois State University procurement rules and regulations.

The position also supports daily office operations, coordinates communication with campus partners and external vendors, and provides backup administrative support to ensure continuity of office functions. The role requires someone to be dependable, organized, detail-oriented, service-focused, and able to work collaboratively with the Director, administrative staff, project managers, and campus departments.

Additional Information

Insurance benefits, including health, dental, vision, and life
Retirement and supplemental retirement planning options
Tuition waiver benefits available to staff as well as their eligible dependents
Paid holiday / administrative closures during Thanksgiving and Winter Breaks
Paid benefit time
For more University Benefit information: https://hr.illinoisstate.edu/benefits/
Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$23.00 - $26.78 per hour

Required Qualifications

High school graduation or equivalent.

Any one or any combination totaling two (2) years (24 months) from the categories below:

A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
- -9 semester hours equals two (2) years (24 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
- -30 semester hours equals one (1) year (12 months)
- -Associate’s Degree (60 semester hours) equals eighteen (18) months
- -90 semester hours equals two (2) years (24 months)
C. Work experience in bookkeeping, office support, or closely related experience.

Two (2) years (24 months) work full time (or part time equivalent) experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

1. Bachelor’s degree in a related field.

2. Two (2) years of experience providing administrative and operational support to project managers, directors, or professional staff in a fast-paced environment.

3. Two (2) years of experience utilizing advanced Microsoft Excel functions to support data analysis, reporting, and decision-making.

4. Two (2) years of experience working with enterprise software applications and computerized systems, including Microsoft Office Suite, Bluebeam Revu, and Computerized Maintenance Management Systems (CMMS), preferably TMA.

5. Working knowledge of State of Illinois and Illinois State University purchasing and procurement policies and procedures.

Work Hours

Monday - Friday; 8:00 a.m.

- 4:30 p.m.

Functional Expectations

Remain at a workstation for extended periods

Move about in various locations across campus as needed to complete day-to-day work.

Effectively communicate on a daily basis.

Proposed Starting Date

November/December 2026

Required Applicant Documents

Resume

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Special Instructions for Applicants

Sponsorship
:
Applicants for this position must be currently…