Thesis and Dissertation Associate

Job no: 521060
Work type: On Campus
Location: Normal, Illinois

Division Name: Academic Affairs
Department: Graduate School

The Thesis and Dissertation Associate’s role is to complete formatting checks for thesis and dissertation submissions each semester and provide students and committee members with feedback of required corrections to adhere to Graduate School and University guidelines. This position is also responsible for maintaining accurate records related to student progress milestones, providing workshops on the thesis/dissertation process, and processing final submission of thesis and dissertation documents.

This individual will provide support to students and faculty by serving as the point of contact for thesis and dissertation related questions.

The Graduate School fosters high quality graduate education at Illinois State University through strategic leadership and administration, providing services for students and faculty, and serving as a valued resource to the greater University community. Illinois State University is classified as a Carnegie Doctoral/Research institution.

University Benefit Highlights:

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday/administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

For more University Benefit information: (Use the "Apply for this Job" box below)./

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here /

$20.61 - $24.78 per hour, combined with an excellent benefit package

• Bachelor’s or equivalent degree
• Knowledge of APA and MLA style formats
• Extensive understanding of the creation and editing of all sections of advanced research papers, charts, and graphs using Word
• Advanced computer knowledge and skills, including working with Word, Excel, and database software
• Excellent organizational skills with the ability to carry out projects and daily assignments in a timely, efficient, accurate, and independent manner
• Experience with managing several projects at once, with coinciding deadlines.

• Excellent oral and written communication using correct grammar, correct spelling, and mature and professional style
• Strong customer service and interpersonal skills and the ability to work with faculty, students, and the public under pressure
• Ability to work with interruptions in a multi-functional office
• Prompt, reliable, and professional at all times
• Detail oriented
• Ability to handle sensitive documents with discretion and judgment

8:00am-4:30pm Monday through Friday

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.
• Remain at a workstation for extended periods.

February 2026

Cover Letter

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full‑time equivalency to determine combined length of experience.

Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university…