Coordinator of Graduate Faculty Services

Job no: 521131
Work type: On Campus
Location: Normal, Illinois

Division Name: Academic Affairs
Department: Graduate School

This position is essential to the operation of the Graduate School. This individual provides highly specialized support and consultations to administrators, faculty, staff, and students on interpretation of the Graduate School's policies and processes. This person plays a key role in working with the AVP Graduate Education and Internationalization Initiatives and the Graduate School team in aligning policy implementation with university policies and processes.

This person is expected to make recommendations for continuous improvement in these areas to the AVP for Graduate Education and Internationalization Initiatives. This position coordinates between the Graduate School, Graduate Council, colleges, departments/schools, Admissions, and Human Resources on policies and processes regarding graduate admission, recruitment, retention, and graduate assistantships.
The secondary function of this position is to support the AVP for Graduate Education and Internationalization Initiatives with projects that support the strategic plan of the university and of the Graduate School and to provide support regarding the development, organization, and distribution of information and materials about policy and procedure to administrators, faculty, students, and staff. This position also hires and supervises graduate assistants if necessary.

University Benefit Highlights:

• Insurance benefits , including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday /administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

For more University Benefit information: (Use the "Apply for this Job" box below)./

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here /

$54,366 - $70,688 annual

• Bachelor's or equivalent degree
• At least three years of experience in higher education administrative roles that included all of the following:
  • Developing one or more continuous improvement projects
  • Examining and reimagining operations, procedures, and/or policies
  • Working with statistical and narrative information with precision and accuracy
  • Making complex and independent decisions
  • Utilizing a working knowledge of the organizational structure and general policies and procedures of a college or university

• Master’s degree
• Expert knowledge of Graduate School bylaws, regulations, catalog, and admissions, as well as graduate assistantship regulations, policies, and procedures.
• Experience working with graduate program chairs and graduate faculty on policy implementation, administrative processes, and graduate curriculum, as well as knowledge of graduate student issues.
• Expertise in use of the university student information system and other computer applications.
• The following skills and/or abilities:
  • Outstanding ability to multi-task, organize, and prioritize competing tasks
  • Ability to be flexible, being open to and adapting to change
  • Effective oral and written communications skills
  • Excellent time management skills
  • Ability to be self-motivated and to work independently

Core

Hours:

8:00am-4:30pm Monday through Friday

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.
• Remain at a workstation for extended periods
• Move about in various locations across campus as needed to complete day-to-day work.

February 2026

Cover Letter

Please Note
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