CCFI - FWS Facility & Admin Assistant

Position: CCFI - FWS Facility & Admin Assistant (SPRING)

Job Description - CCFI - FWS Facility & Admin Assistant (SPRING) (252731) Job Number

252731

Schedule

Part-time

Work Schedule:

Monday – Friday 8am – 5pm (flexible around student's class schedule). Position available January 2026 through June 2026.

Work Type

Onsite

Salary

Targeted salary: $12.00 per hour, based on experience.

Benefits

No

Required Attachments

Resume, Class Schedule

About the Position

This is a Federal Work Study Only position at Center for Children & Families (CCFI) in Norman, OK

The Facility and Administrative Assistant is responsible for providing direct support to the Facilities Manager and overall administrative and facility related support for the Center for Children and Families, Inc. This role requires a background check, performed by CCFI.

Responsibilities

• Lead annual furniture and equipment inventory project
• Manage maintenance of electronic and metal keys for user facility access
• Maintain and submit an accurate time sheet
• Maintain a position-specific training plan outlining professional goals
• Provide clerical, data entry, and technical support to the executive team
• Handle confidential personnel information
• Assist with activity/event preparation and implementation
• Safety Committee Member – attend monthly meetings and take minutes
• Active member of C.A.R.E. Committee
• Assist with management of facility and respond to maintenance requests

Required Attachments (No Self-Identifying Photos)

• Resume
• Class Schedule

Job Requirements

Required Education
:
Must be currently enrolled in the Spring semester as a student at the University of Oklahoma. Hiring contingent upon verification of current student status and background check to be performed by CCFI.

• Must attach Spring 2026 ONE class schedule
• Must have received and accepted a work study award in ONE for the Spring 2026 semester

Skills

• Ability to operate a personal computer using e-mail, word processing and other applications related to assigned duties
• Ability to maintain effective working relationships with staff and volunteers
• Ability to work independently
• Ability to be flexible and adapt to organizational change
• Ability to collaborate and work as part of a team
• Ability to adhere to agreed upon schedule

Essential Physical Abilities

• Sufficient clarity of speech and hearing with or without reasonable accommodation, which permits employee to communicate well with others in person and over the phone
• Sufficient vision, with or without reasonable accommodation, which permits employee to review written materials in hard copy and electronic form
• Sufficient manual dexterity, with or without reasonable accommodation, which permits employee to operate a personal computer and transport files and documents
• Sufficient personal mobility with or without reasonable accommodation which permits individual access to work sites, carry documents, supplies and equipment up to 30 lbs.

Department Preferences

• Detail oriented and organized
• Interest in the non-profit field, facility management, administration, and advocacy
• Strong communication skills, both written and verbal

Special Instructions

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit (Use the "Apply for this Job" box below)..

Why You Belong at the University of Oklahoma

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check? :
No

Special Indications :
None

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