PROS Administrative Student Assistant

Position: PROS Administrative Student Assistant (SPRING)

PROS Administrative Student Assistant (SPRING)

Job Number: 252721

Organization

Athletic Department

Schedule

Part-time, Variable, dependent on class schedule and assigned responsibilities

Work Type

Onsite

Salary Range

Targeted salary: $8.00 - $10.00 per hour, based on experience

Benefits

No

Required Attachments

• Resume
• Class Schedule

Job Description

Psychological Resources for OU Student-Athletes (PROS) is the embedded mental health and performance psychology department within the OU Athletic Department. PROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high‑quality initiative and follow through.

Essential Duties

• Work well with a variety of staff, coaches, and clients, particularly from the diverse identities represented within the OU student‑athlete population
• Communicate well and build rapport quickly with student‑athletes, coaches, administrators, and other staff who interact with the PROS department
• Answer PROS phones, emails, and respond to messages on Teamworks
• Coordinate the weekly schedule of the PROS consulting psychiatrist, including sending appointment reminders, communicating with Athletic Medicine team, and the consulting psychiatrist
• Schedule walk‑in clients for counseling appointments and respond to walk‑in crisis/emergency situations
• Schedule ADHD/Learning Disorder testing appointments and assist in management of the PROS testing waitlist
• Assist ADHD/Learning Disorder testing clients with initial paperwork, including explaining and reviewing paperwork upon completion
• Ensure that ADHD/Learning Disorder files are prepared for weekly testing appointments
• Provide intake paperwork for all first‑time appointments
• Pick up weekly mail for the PROS office
• Maintain timely and accurate scheduling in the PROS electronic medical record
• Help PROS staff with other assigned administrative duties/projects
• Participate in weekly PROS Group Supervision staff meeting, scheduled Thursdays 10 am–12 pm
• Attend relevant department, campus, and mental‑health related trainings that are attended by the entire PROS staff
• Maintain a clean and organized front desk space

Required Education

Must be currently enrolled in the Spring 2026 term as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.

Required Attachments

• Resume
• Class Schedule (Spring 2026 OU)

Skills

• Communicate and interact effectively, respectfully, and appropriately
• Handle multiple tasks in a high‑stress environment

Advertised

Physical Requirements

• Standard office environment

Special Instructions

Selected candidates will be subject to the University of Oklahoma Norman Campus Tuberculosis Testing policy. View policy at (Use the "Apply for this Job" box below)..

Why You Belong at the University of Oklahoma

The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You belong here!

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity, expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.

Background Check

Hiring contingent upon a background check? Yes

Special Indications

None

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