PEAK - Sr. Admin Assistant - DGES

Job Number:

260024

Senior Administrative Assistant – DGES

Peak People

Dept. of Geography and Environmental Sustainability, University of Oklahoma

Full-time, Monday – Friday, 8:00 am – 5:00 pm, Onsite

$18.00/hour

No benefits provided

Resume

The Department of Geography and Environmental Sustainability is hiring a Senior Administrative Assistant through PEAK Temporary Staffing.
The position is estimated to last until October 1, 2026
.

Duties:

• Supports department’s finance and office administration as needed
• Assists in planning and coordinating departmental and related student events, including calendar invitations and room reservations
• Manages departmental space schedules
• Supports class scheduling and collection of syllabi
• Serves as contact person for other employees or the outside public by receiving incoming calls, handling a shared email account, taking messages, and making referrals as needed
• Provides information regarding location or availability of materials, resources, and services
• Monitors and orders office supplies, as well as supplies for departmental events
• Assists with departmental email listserv management as well as swipe card access arrangements
• Supports faculty and staff printing
• Runs errands for the department as needed
• Handles key distribution and return for departmental spaces
• Oversees work orders with maintenance, surplus, and hauling
• Provides undergraduate and graduate student enrollment overrides
• Prepares requests in Course Leaf (OU course inventory management system) for proposed new courses or course changes including course number changes, course description changes, etc.
• Serves as DGES webmaster and coordinates department social media with student assistant, coordinating with Mar Comm as needed
• Maintains department directory and emergency contact lists
• Prepares and posts semester schedules on doors of all DGES spaces
• Undertakes other duties and tasks as assigned

Required: High School Diploma or GED;
AND:

36 months administrative support experience.

Required Knowledge, Skills, Abilities:

• Advanced knowledge of office procedures.
• Ability to use a computer and calculator.
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self‑motivated.
• Ability to work in stressful situations and meet deadlines in a timely manner.
• Ability to communicate verbally and in writing.

Environmental:
Standard Office Environment

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Hiring contingent upon a Background Check? Yes