Adams Office Assistant

Job Title:
Elementary Office Assistant

Credentials:
None required for this position.

Education:
High school diploma or GED

Training or experience required: A minimum of 6 months secretarial-related experience.

Reports to:
Building Principal

Contract: 190B

Salary

Schedule:

Secretary 3

FLSA Classification:
Non-exempt

• Maintain attendance records for students.
• Assist Secretary with clerical work including typing on computer, word processor from rough draft. In addition, assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
• Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students; etc. Assist with preparing report cards and school honor roll and awards.
• Assist with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students. Respond appropriately to out-of-control students.
• Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details. Take and deliver messages and may assist in opening and distributing mail. Help parents get students and deliver messages to students from parents. May assist with inventory, purchasing and simple bookkeeping activities. Assist with textbook ordering. Enter warehouse orders into computer
• Assist teachers in preparing instructional materials as requested.
• Perform other duties as assigned.

• Maintain attendance records for students.
• Assist Secretary with clerical work including typing on computer, word processor from rough draft. In addition, assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
• Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students; etc. Assist with preparing report cards and school honor roll and awards.
• Assist with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students. Respond appropriately to out-of-control students.
• Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details. Take and deliver messages and may assist in opening and distributing mail. Help parents get students and deliver messages to students from parents. May assist with inventory, purchasing and simple bookkeeping activities. Assist with textbook ordering. Enter warehouse orders into computer
• Assist teachers in preparing instructional materials as requested.
• Perform other duties as assigned.

Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injury to staff or to the students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.

Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent…