Business Manager

Business Manager (252456)

Job Number: 252456

Organization:
Physical Plant Admin Office

Job Location:

(not specified)

Schedule:

Full-time, Monday - Friday, 7:30am - 4:00pm, Onsite

Salary Range:
Targeted salary commensurate with experience

Benefits Provided:
Yes

Required Attachments:
Resume, Cover Letter

Facilities Management is seeking a Business Manager to join our team. This position reports directly to the Senior Director of Facilities Management and plays a critical role in overseeing financial operations, business processes, and staff supervision within the department.

• Manage daily operations of business solutions team, including but not limited to financial transactions in People Soft and IWMS, review of financial reports generated within the department and Financial Services, and billing functions of the department. Examples include generating monthly billing for department, ensuring accurate CFS on work requests and projects, and reviewing monthly financial statements.
• Make recommendations to enhance operations based on IWMS and ensure accuracy of data. Examples include ensuring functions of IWMS are being used properly by department, such as update shop stock pricing, work scheduling practices, and accurate work codes.
• Supervisor staff by delegating tasks, reviewing work, providing guidance, training, performance evaluations, and serving as a mentor for staff.
• Responsible for special projects where a thorough knowledge of the department, University, state, federal, and accounting principles are required. Examples include completing KPI determination and assist team with data gathering and reviewing. Assist department leadership with promotion of KPIs. Review fleet expenses and make recommendations to leadership.
• Prepares and monitors department budgets.
• Maintains financial records, reviews and approves all financial budgets, reports, and associated documents.
• Performs comprehensive analyses of changes to financial activity.
• Provides on-going fiscal monitoring, forecasts of operations, and other long-range planning.
• Prepares reports including conclusions and recommendations for solutions to complex financial or related problems.
• Oversees the grant and contract proposal process within the department.
• Prepares and/or reviews budgets, coordinates requirements with principal investigators, and ensures compliance with deadlines for all grant proposals.
• Assists in the development, documentation, and implementation of policies and procedures for financial processes within the department.
• Monitors and ensures compliance with established policies and procedures, University policies, and statutes.
• Responsible for modifying policies and procedures as needed.
• Provides financial policy and procedure training to principal investigators, faculty, and staff to ensure compliance.
• Meets with principal investigators and department chairs to review financial activity and budget status.
• Performs various duties as assigned by the supervisor to successfully fulfill the function.

Required Education and Experience

• 36 months experience in Finance, Accounting, or closely related field to include 12 months managerial or supervisory experience.

Equivalency/Substitution

Experience of a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills

• Accounting
  
  Skills:
  
  understanding accounting concepts, internal controls and possession of strong analytical skills.
• Computer
  
  Skills:
  
  experience with People Soft and Microsoft Office.
• Communication
  
  Skills:
  
  ability to communicate verbally and in writing.
• Supervisor
  
  Skills:
  
  ability to direct the work of subordinate staff.
• Initiative
  
  Skills:
  
  ability to make recommendations to enhance operations. Self-starter.
• Organizational
  
  Skills:
  
  ability to prioritize workload and organize workflow within the department including delegating tasks when appropriate.

Supervisory Duties

• Four full-time staff

Department Preference

• Experience in Facilities Management/Construction, AiM or similar IWMS, and People Soft.

Working Conditions

• Sit for prolonged periods of time. Ability to engage in repetitive motion. Manual dexterity. Communicate effectively and listen.

Special Instructions

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit (Use the "Apply for this Job" box below)..

Why You Belong at the University of Oklahoma

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital…