Office Manager

Office Manager

Resources for Human Development (RHD) | Montgomery County Residential Programs Norristown, PA Full-Time $24.52/hour Daily Pay Available

At Resources for Human Development (RHD), we believe every person deserves the opportunity to live a meaningful, fulfilling, and independent life.

We're seeking an organized, dependable, and detail-oriented Office Manager to join our Montgomery County Residential Programs team in Norristown, PA.

This is an opportunity to play an important role behind the scenes of a mission-driven human services program. You'll help keep daily operations running smoothly, support employees and program leadership, maintain critical records and compliance requirements, and provide oversight to administrative staff.

If you're someone who enjoys keeping people and processes organized, managing multiple priorities, and being the person others can count on to keep things moving, we want to hear from you.

Montgomery County Residential Programs, part of Resources for Human Development (RHD), provides services and supports designed to help individuals achieve greater stability, independence, and success.

As the Office Manager, you'll support the administrative side of these services and work closely with program leadership and employees to help ensure the program operates efficiently and remains organized and compliant.

• $24.52/hour
• Daily Pay, access your earned wages before payday
• Medical, Dental & Vision Insurance after 30 days
• 401(k) Retirement Plan
• Paid Time Off
• Employee Assistance Program
• Wellness Programs
• Employee Referral Bonuses
• Company-Paid Training

• Professional Development Opportunities
• Leadership and Supervisory Experience
• Exposure to HR, Fiscal, and Program Operations
• Leadership Development Programs
• Career Advancement Opportunities
• Opportunities Across Multiple Service Lines

• Support programs that make a difference in people's lives
• Help employees and program leadership succeed
• Keep critical administrative processes organized
• Support training and regulatory compliance
• Supervise and develop administrative team members
• Join a mission-driven organization

As the Office Manager, you will support the program's daily operations and oversee a variety of administrative functions, including office administration, fiscal processes, employee documentation, training compliance, and human resources support.

You'll also provide supervision to administrative staff and help ensure the office has the systems, documentation, and resources needed to operate effectively.

Office Administration

• Oversee daily administrative functions and activities within the office.
• Supervise clerical and administrative employees, which may include Administrative Assistants, File Clerks, and Receptionists.
• Purchase, order, distribute, and maintain office supplies.
• Complete and maintain forms, records, and documentation related to participants, employees, and program operations.
• Answer office telephone calls, relay messages, and monitor messages throughout the day.
• Maintain organized employee and program files.
• Conduct routine file audits to help ensure regulatory and program compliance.
• Maintain tracking systems and other administrative records.

Employee & Training Support

• Maintain and track required employee training documentation.
• Ensure employee files are maintained according to program requirements.
• Provide administrative support to the Program Director for employment-related activities.
• Assist with new-hire processing and required documentation.
• Support training record retention and compliance.
• Assist with payroll and staffing-related administrative processes as directed.

Fiscal & Financial Support

• Process incoming accounts payable invoices.
• Maintain positive and professional relationships with vendors.
• Assist with distributing and maintaining site funds.
• Create and maintain participant financial tracking systems.
• Complete monthly General Ledger reviews and submit necessary adjustments.
• Maintain accurate fiscal records and documentation.

Compliance & Program Support

• Maintain confidentiality and follow applicable HIPAA requirements.
• Follow fiscal, office, HR, fire, safety, and personnel policies and procedures.
• Attend required trainings and meetings.
• Maintain a professional demeanor and exercise sound judgment.
• Support the Program Director and program…