Institutional Giving Assistant Onsite

Description

MASS MoCA, one of the world’s liveliest and largest contemporary art organizations in the US, is seeking an experienced Institutional Giving Assistant to support MASS MoCA’s institutional fundraising program, which supports an overall annual goal of $8-10M (approximately $4 million of which is institutional funding), as well as capital projects. The Institutional Giving Assistant will work closely with the advancement department to support MASS MoCA’s robust and growing foundation, corporate, and government fundraising operation.

The Assistant will generate select donor correspondence (including acknowledgements) on behalf of senior staff; track the progress of our institutional giving revenue against our budgeted goals; communicate with staff across the institution to obtain information for grant reports and donor stewardship; proofread proposals, reports, and donor correspondence; monitor sites/newsletters of established donors for newly announced or untapped opportunities; contribute to select proposals and reports;

and utilize departmental systems to support gift processing, solicitation tracking, and the storing/maintenance of donor information. The Assistant must be able to exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction.

• Support the development of fundraising proposals and reports. This may include editing proposal and report narratives; compiling project data and supplements, financial information, and budgets; and tracking project activity
• Draft donor acknowledgement letters and other donor communications/materials
• Record and process contributions and pledges. Maintain donor and department records, ensuring that all relevant grant information is entered and up to date
• Provide proactive customer service to current foundation and government funders. Other duties as assigned.
• Work with the Manager of Institutional Giving to manage and update the grants calendar (encompassing all proposal, reporting, and stewardship deadlines)
• This job description is intended to describe the general nature of the role and the work being performed. It is not an exhaustive list of all responsibilities. The Institutional Giving Assistant may be required to perform duties outside of their normal responsibilities, as needed

• Bachelor's degree or equivalent work experience is required
• Minimum 1 year working in development or related experience is highly preferred, as is working knowledge of the visual and/or performing arts
• This position requires superior organizational and interpersonal skills and written and verbal communications
• Strong written and verbal communication skills
• Ability to work independently, as well as collaboratively in a team environment
• Detail oriented and exceptional organizational skills
• Must be proficient with Microsoft Word, Outlook, Excel and Power Point

• This position may require extended hours, including occasional nights and weekends. The schedule will be determined by the manager
• Must be able to use a computer and is comfortable with technology
• Position may require extended hours, work on weekends, holidays and for festivals and events

• This position is based on site at MASS MoCA’s North Adams campus; regular in-person attendance is required
• Some duties of this position require being able to work outside
• Must be able to wear PPE (Personal Protective Equipment) as needed
• May require occasional lifting of supplies or materials related to departmental needs
• Dexterity and coordination, sufficient to perform essential functions
• Ability to perform administrative and computer-based tasks for up to 4.5 hours at a time
• The ability to be mobile (including, but not limited to walking, standing, bending, squatting, crouching, twisting, kneeling, reaching, etc.)
• Ability to lift/carry/push/pull objects that weigh up to 25 pounds, as needed

As defined by the National Labor Relations Act, this position is part of the bargaining unit for UAW Local 2110.

• Non-exempt. The…