AP Specialist

Accounts Payable Specialist

Location: Bergen County, NJ (Onsite, with flexible start times)

Compensation: $70,000 - $80,000 annually (depending on experience)

Employment Type: Permanent (open to temp-to-perm)

We are partnering with a small, family-owned construction company in Bergen County seeking a hands‑on Accounts Payable Specialist to join their close-knit team. This is a collaborative, family‑oriented environment where personality and cultural fit are just as important as technical skills.

This is a standalone AP role managing the function from end‑to‑end. The ideal candidate will be independent, detail‑oriented, and deadline‑driven
—someone who can take ownership of the department without requiring heavy oversight. Construction industry experience and familiarity with job costing are highly preferred.

• Process AP invoices with 3‑way match (packing slips, invoices, and POs).
• Manage vendor relationships, check runs, and recurring payments.
• Perform GL account reconciliations to ensure accuracy of coded invoices.
• Handle intercompany transactions and statement reconciliations.
• Support month‑end close by meeting deadlines and ensuring accuracy.
• Confirm acknowledgements and receipts for all AP activities.
• Collaborate with the Controller and AP team to maintain smooth operations.
• Assist with ad‑hoc AP and accounting duties as needed.

• 3+ years of AP experience; construction industry background strongly preferred.
• Experience with job costing and reconciliation.
• Strong attention to detail and ability to work independently.
• Proficiency in Microsoft Excel; experience with Sage 100 and Timberland is a strong plus.
• Excellent communication and organizational skills.
• Team‑oriented personality; ability to thrive in a family‑style, small office environment.

• 5 days onsite (parking available).
• Flexible start times: 7‑3, 8‑4, or 9‑5 (team typically works 8:30‑4:30).
• Small office team; collaborative and family‑oriented culture.
• Weekly team lunches provided by ownership.

• Opportunity to own the AP function and make an immediate impact.
• Supportive, close‑knit team environment.
• Stable, family‑run business with a long‑standing presence in the construction industry.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, or any other protected characteristic as required by law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

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